Project Coordinator - Project Construction​/Local

Project Coordinator – Project Construction

Who You’ll Work With
Join the powerhouse electrical distributor in the construction industry! At Loeb Electric, we’re more than just a distributor—we are the driving force that keeps innovation illuminated and businesses powered. We pride ourselves on being dedicated to our values:

• People:
  Encouraging the success of our people.
• Trust:
  Building relationships among ourselves, customers, vendors & other partners.
• Commitment:
  Continuously striving to deliver high-quality, measurable results.
• Innovation:
  Providing ideas & solutions for our customers.

About The Role

The Project Coordinator supports project execution activities for lighting, switch gear/electrical distribution products, and related electrical components. This role assists with documentation, order tracking, customer communication, scheduling coordination, and vendor follow-up to enable successful project delivery. The Project Coordinator interfaces with sales, customers, manufacturers, and internal teams to ensure clarity and timely execution of project requirements.

What you will be doing as a member of our dynamic team:

Project Support & Documentation

• Assist with quotes, BOM reviews, order entry, and project documentation.
• Track order status, lead times, delivery milestones, and shipment updates.
• Request, organize, and distribute submittals, drawings, and product documentation.
• Confirm product availability, substitutions, alternates, and lead times with vendors.
• Monitor status of approvals, releases, and required documentation.

Customer & Vendor Communication

• Respond to routine customer inquiries and status requests.
• Coordinate with manufacturers regarding product details, documentation, and dates.
• Support sales, PMs, and inside teams with communication and follow-up needs.
• Ensure clarity on project expectations, timelines, and product delivery requirements.

Scheduling & Coordination

• Assist with release schedules, delivery coordination, and field requirements.
• Document schedule updates, delays, and impact changes for PM review.
• Coordinate with warehouse, logistics, and purchasing teams to support delivery plans.
• Verify jobsite readiness for material delivery when required.

Documentation Quality & Tracking

• Maintain accurate project files, correspondence, submittals, and logs.
• Update internal systems with project documentation, order status, and notes.
• Support RFI creation, alternates, and clarification requests as needed.
• Assist with post-release documentation including warranty support and closeout packages.

Education

• High School Diploma or GED

Experience

• 0–2 years experience in project coordination, customer service, or related electrical/construction environments.
• Familiarity with electrical components, lighting, and/or switch gear preferred but not required.
• Strong organizational and communication skills.
• Ability to manage documentation, scheduling, and follow-up tasks with accuracy.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and comfort with ERP or order tracking tools.

Preferred

• Experience in electrical distribution, construction, or industrial material environments.
• Ability to read drawings, schedules, or specifications (training available).
• Prior experience in vendor or customer support roles.

Core Competencies

• Documentation accuracy & attention to detail
• Customer & vendor communication
• Follow-up discipline
• Basic technical product familiarity
• Organizational skills
• Learning agility & teamwork

Other Requirements

• Proficiency in Microsoft Office applications.
• Ability to utilize computer keyboard, monitor and telephone.

Success Measures

• Accurate and timely documentation and tracking.
• Positive internal and external communication feedback.
• Reduction of avoidable errors and rework.
• Efficient scheduling and delivery coordination support.
• Strong collaboration with sales, PMs, and vendors.

Essential Job Functions

• Lifting/Carrying:
  Occasionally required to lift and carry office materials, files, or supplies weighing up to 20 pounds.
• Sitting/Standing/Walking:
  Prolonged periods of sitting at a desk using a computer; occasional standing, walking, or moving between departments or meeting locations.
• Reaching/Handling:
  Regular reaching,…