Intake Administrative Assistant

Job Description
- Intake Administrative Assistant (260006WH)

Intake Administrative Assistant ( 260006WH )

Supreme Court of Ohio
- Office of Disciplinary Counsel

Oct 1, 2026, 3:59:00 AM

United States of America-OHIO-Franklin County-Columbus

Compensation : $59,000-$64,000

Full-time

Union : N/A

Administrative Support/Services

Administrative support/services

Attention to Detail, Collaboration, Critical Thinking, Flexibility, Time Management, Confidentiality, Proofreading

The Office of Disciplinary Counsel (ODC) seeks a highly organized and detail-oriented Intake Administrative Assistant to provide critical administrative and legal support to the intake unit and attorneys. This position serves as an essential member of the team, helping ensure the efficient processing of disciplinary matters while delivering professional service to members of the public, judicial officers, attorneys, and other stakeholders.

The successful candidate will thrive in a fast-paced environment, demonstrate sound judgment, and contribute to the office's mission of promoting integrity and accountability within Ohio's legal profession.

The responsibilities listed below are representative of the role and are not intended to be all-inclusive.

• Prepare, proofread, edit, and file time-sensitive correspondence and legal documents with a high degree of accuracy and professionalism.

• Organize, maintain, and manage physical and electronic case files to ensure information is accurate, accessible, and secure.

• Enter, update, and maintain records within the office's case management system.

• Under the guidance of attorneys and paralegals, respond to inquiries from grievants, respondents, judicial officers, and members of the public regarding the status of investigations and complaints.

• Maintain case deadlines, dockets, and tracking systems to ensure timely case progression and compliance with applicable requirements.

• Coordinate the ordering of subpoenas through the Board of Professional Conduct and assist with related administrative processes.

• Schedule court reporters and prepare, organize, and distribute materials for depositions, hearings, and other proceedings.

• Sort, inventory, and manage client files and records in accordance with office procedures and retention requirements.

• Professionally manage communications from individuals who may be frustrated, distressed, or challenging, demonstrating patience, professionalism, and excellent customer service skills.

• Provide cross-functional support and backup coverage for litigation and non-litigation administrative staff as needed.

• Perform additional duties and special projects as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation )

* Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The ideal candidate will possess the following qualifications:

• A minimum of four years of progressively responsible legal administrative, legal assistant, or legal secretarial experience.

• Proficiency with Microsoft Office applications, Adobe Acrobat, and other technology platforms used to support legal operations.

• Exceptional organizational skills and the ability to prioritize competing demands in a deadline-driven environment.

• Strong written and verbal communication skills, including professional telephone etiquette and correspondence preparation.

• Excellent attention to detail, accuracy, and follow-through.

• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive information.

• A positive attitude, strong work ethic, and commitment to…