Assistant to Executive Director, Kirwan Institute Study of Race & Ethnicity

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Job Title:

Assistant to the Executive Director, Kirwan Institute for the Study of Race & Ethnicity Department:

Academic Affairs Administration | Kirwan Institute The executive assistant to the Kirwan ED will provide productivity-maximizing service for a growing community-engaged research institute. The executive assistant will need to provide high level administrative and strategic support to manage a complex, dynamic calendar of external and internal facing research projects, meetings, in addition to current and potential academic-policy-community collaborations. This support requires independent decision making and the ability to prioritize and triage the ED’s time both through the coordination of scheduling priorities and the preparation/collation/coordination of materials to brief the ED in advance of meetings and specifically prior to significant engagements with key stakeholders.

This position also requires awareness of university polices for the coordination of travel for the ED by initiating travel requests through Workday; processing expense reports and creating schedule space for relevant compliance or professional development deadlines (such as conference presentation preparation or renewal of human subjects certification).This position will involve interactions at all levels of the organization and the public, so excellent interpersonal, organizational, professional, and communications skills are a must.

The executive assistant will serve as primary contact for the ED by screening phone calls/emails, greeting visitors, tracking stewardship opportunities for key Kirwan stakeholders, and providing administrative support for special projects as identified by the ED. Some evening work for events may be required. No weekend work is expected.

Required Qualifications:

High school diploma or GED4 years of relevant experience

Considerable business experience in an executive administrative capacity

Strong written and verbal communication skills

Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)Knowledge of Workday platform

Ability to learn new software

Excellent interpersonal and oral communication skills to communicate effectively and professionally in person, in writing and on the telephone

Desired

Qualifications:

Bachelor’s degree in a relevant field

Experience in a research lab, institute or department

Knowledge of Smart Sheets software

Knowledge of University Policies and Procedures including Ohio Ethics Code Experience working with a wide range of academics, policy makers, non-profit and community leaders

Additional Information:

Please submit both a cover letter and a resume to be considered for this opportunity.

The Targeted Hiring Range for this position is $24.76 - $30.34 . The actual salary paid to an individual will vary based on…