Administrative Assistant 3

Summary

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Administrative Assistant 3 | Teamsters

Full-Time Non-Permanent

Salary Range: $4,632-$6,200

Washington Corrections Center for Women (WCCW)

Gig Harbor, WA

The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.

The Department of Corrections is seeking a highly motivated and qualified individuals for the position of Administrative Assistant 3 at the Washington Corrections Center for Women in Gig Harbor, Washington. This position supports the Associate Superintendent.

Note:
This recruitment may be used to fill current and future non-permanent and permanent vacancies, that may occur.

Washington Corrections Center for Women (WCCW) is Washington State's largest correctional facility serving women and the state's multi-custody-level facility and Reception Diagnostic Center for women. WCCW serves individuals across minimum, medium, and close custody levels and operates within a complex correctional environment requiring strong collaboration among facility leadership, custody, programs, health services, legal partners, courts, families, community organizations, and other external stakeholders.

Our mission at the Department of Corrections is to 'improve public safety by positively changing lives'. With more than 9,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

For additional information about our agency, please visit doc.wa.gov.

Join our team to be part of an organization that is dedicated to offering opportunities for career advancement and personal growth! DOC offers:

• Flexible schedules
• Comprehensive compensation packages
• Benefits package
• Training and development opportunities to continue building your career with us.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

• Prioritizes and coordinates complex work assignments or projects assigned to the Associate Superintendent
• Coordinates and organizes the calendar for the ASP, schedules meetings, arranges travel and accommodations, and responds to invitations
• Formats, proofreads, and updates draft or edited versions of Operational Memorandums, memos, correspondence to and from the ASP, as well as meeting minutes.
• Independently delegates correspondence to the appropriate staff for review and response.
• Acts in supervisor’s absence in matters concerning the administrative operations of the office.
• Keeps supervisor informed of significant and important items required their review.
• Screens and directs phone calls, answers generic questions on behalf of ASP.
• Collects and prepares documents for annual budget reviews, audits, staffing plans, and critical incident reviews.
• Respond to incarcerated individual correspondence on behalf of ASP.
• Update and maintain facility unit staffing phone list.
• Develops and maintains a logging and tracking system to ensure tasks…