Project Coordinator

Project Management Assistant (PMA)

Location: Columbus, OH (Onsite, 5 days/week at 330 Rush Alley – downtown near COSI)

Pay Rate: $26–$30/hour (based on experience)

Contract Length: 1‑year contract with potential extensions

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Insight Global’s major utility client is seeking a detail‑oriented Project Management Assistant (PMA) to support a team of Project Managers overseeing large‑scale distribution projects. This role plays a key part in keeping projects organized, financially accurate, and on schedule. The PMA will collaborate closely with Project Managers and Cost Analysts, providing administrative support, financial forecasting assistance, and data management across multiple systems.

• Experience working within a project management organization, including:
• Contract change requests
• Financial forecasting
• Document control
• Meeting note‑taking/scribing
• 2+ years of experience in the utilities or telecommunications industry
• Strong understanding of project financials, including:
• Cost prediction
• Budget development
• Cost management
• Adjusting forecasts based on scope changes
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs)
• Experience with ERP systems such as Asset Suite 8, Maximo, or People Soft
• Excellent communication and interpersonal skills
• Strong data entry and data validation abilities
• High level of professionalism, reliability, and punctuality

• Support Project Managers with financial forecasting, estimating, and budget development
• Analyze historical financial data to project future costs and revenue
• Align financial forecasts with project timelines, milestones, and scope changes
• Create and close project IDs as needed
• Perform data entry and verification between Asset Suite 8 and Intellio Connect to ensure system alignment
• Monitor project schedules, confirm scheduling calls, and verify required updates
• Scribe meeting notes and summarize using Copilot tools
• Track follow‑up actions, deadlines, and task progress
• Maintain and update document control procedures to reflect current best practices
• Assist with contract change requests and collaborate with contract coordinators