Assistant Manager - Purchasing; Thai National

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Grand Hyatt Erawan Bangkok TH - Bangkok

Administrative

Entry Level Manager

Full-time

Local

• Oversee and control all purchasing activities of the hotel to ensure compliance with policies, standards, and approved budgets.
• Review Purchase Requisition s (PR) from all departments, assessing necessity, accuracy, and cost-effectiveness before proceeding.
• Negotiate with suppliers to obtain quality products at the best possible price while maintaining strong vendor relationships.
• Evaluate and compare suppliers by collecting multiple quotations to ensure the best value based on price and quality before issuing Purchase Orders.
• Plan and coordinate purchasing schedules to meet departmental needs, considering product quality, pricing, and delivery timelines.
• Coordinate with the Accounting Department for Purchase Order (PO) issuance, document verification, and payment processing.
• Maintain appropriate inventory levels and ensure proper storage and disbursement following FIFO principles to minimize loss and wastage.
• Maintain and update product lists, supplier information, pricing data, and purchasing records in the system accurately.
• Monitor and ensure the quality of received goods, reporting any discrepancies or issues to the Purchasing Manager promptly.
• Support the Purchasing Manager in developing purchasing strategies, improving supplier performance, enhancing operational processes, and supervising the purchasing team.

• Bachelor’s degree in Business Administration, Management, Hospitality, or a related field.
• Minimum of 5 years’ experience in hotel purchasing.
• Strong negotiation, cost analysis, and product quality evaluation skills.
• Good knowledge of hotel-related product categories such as fresh food, dry goods, kitchen equipment, guest supplies, F&B products, and related services.
• Proficient in Microsoft Office and hotel purchasing systems.
• Good communication skills in English (both spoken and written).
• Detail-oriented, well organized, with strong time-management skills.
• Ability to multitask, prioritize tasks, and solve problems efficiently.
• Strong interpersonal skills with the ability to work collaboratively across multiple departments.

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