Purchasing Agent

Summary

This position serves as a Purchasing Agent for the Logistics Service, performing work to acquire supplies, services, and construction by purchase, rental, or lease through delivery orders and/or small purchase procedures.

To qualify for this position at the GS-6 level, applicants must have at least one (1) full year of specialized experience equivalent to the GS-5 level in the Federal service that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of a Purchasing Agent. Specialized experience includes:

• Performing clerical or assistant duties in support of purchasing and procurement
• Procuring supplies and services to meet the purchase, rental, or lease needs of an organization
• Working with staff to determine procurement needs and priorities
• Resolving shipment, payment, or other discrepancies in support of procurement programs and operations
• Purchasing equipment, supplies, and services using a purchase card
• Assembling and summarizing information from files and documents to create reports utilizing automated supply/inventory management systems and Microsoft Office software (MS Word and Excel)

• Not a virtual position; applicant must live within or be willing to relocate within a commutable distance of the duty location.
• Utilize knowledge of delivery order and small purchase policies, commercial supply sources, and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments.
• Maintain responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities.
• Conduct purchasing under the micro purchase threshold, review and edit purchase requests, resolve issues to ensure requests and bills are processed accurately and in a timely manner, identify needs or problems and determine corrective action.
• Utilize federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases.
• Track obligations/commitments and monitor expenditures to support recurring budget forecasts and identify potential fraud, waste, and abuse based on procurement history and purchase trends.
• Procure supplies and services to meet the purchase, rental, or lease needs of the organization, develop unique selection criteria for each purchase, prepare and issue contract modifications for changes in delivery schedule, and send formal correspondence to customers such as inventory management specialists, other service line contacts, and contracting officers.
• Conduct open market research and sole source small purchases for highly specialized medical items with critical product requirements.
• Serve as the first line of contact for medical staff and customers regarding procured items.
• Develop reports and spreadsheets, obtain, organize, file, and retrieve reports for briefing and presentation purposes.
• Perform receptionist, timekeeping, record keeping, and miscellaneous duties in the medical facility.
• Perform other related duties as assigned.
• Work schedule:
  
  Monday – Friday, full-time, 8:00 am – 4:30 pm.
• Telework:
  This position may be authorized for telework; eligibility will be discussed during the interview process.
• ADHOC.