Assistant Project Manager

General Job Description

The Assistant Project Manager provides critical administrative and coordination support to the Project Manager and project team. This role ensures that project-related administrative duties are completed accurately, efficiently, and in compliance with both company standards and contractual obligations. Areas of responsibility include safety documentation, quality control support, financial record‑keeping, procurement, correspondence, and reporting. Success in this role contributes directly to the smooth execution and timely delivery of projects.

In this role, you will support Project Managers and field teams in overseeing active projects, ensuring materials, documentation, and quality benchmarks are met throughout the project lifecycle.

The Assistant Project Manager provides critical administrative and coordination support to the Project Manager and project team. This role ensures that project-related administrative duties are completed accurately, efficiently, and in compliance with both company standards and contractual obligations. Areas of responsibility include safety documentation, quality control support, financial record‑keeping, procurement, correspondence, and reporting. Success in this role contributes directly to the smooth execution and timely delivery of projects.

In this role, you will support Project Managers and field teams in overseeing active projects, ensuring materials, documentation, and quality benchmarks are met throughout the project lifecycle.

• Maintain and update the KEP schedule (Excel‑based tracker) daily.
• Upload all site survey documents promptly and accurately.
• Coordinate with the BIM Manager to prioritize and track site survey completions.
• Verify and upload all testing results once sites are completed.
• Track project materials to ensure timely delivery and accurate inventory.
• Manage project drawings and coordinate RFIs (Requests for Information).
• Assist with creating and managing punch lists to support project closeout.

• Participate in all project‑related conference calls, ensuring deliverables are tracked and met.
• Communicate with branch contacts to verify installation details, including:
  • Number of WAPs installed
  • Type of backbone infrastructure used
  • Quantity of IBM WAPs removed
• Collaborate with the Quality Control (QC) team to ensure standards are consistently met across all job sites.
• Assist with billing and invoicing documentation.
• Maintain organized project files, records, and supporting documents.
• Submit required forms for purchasing and procurement tracking.
• Support timekeeping, correspondence, and general project reporting.
• Perform additional duties as assigned.

None

2-4

• High School diploma or GED required.
• Minimum of 2 years of experience in construction, project coordination, or a related environment.
• Multifamily construction experience preferred.
• Proficient in Microsoft Office Suite, including Excel, Word, and MS Project.
• Strong organizational, communication, multitasking, and problem‑solving skills.
• Ability to read and interpret project documents, spreadsheets, billing forms, and timesheets.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Willingness to travel within branch or regional territory as needed.
• Valid driver’s license required and must meet Company driving standards.
• Successful completion of a background screening and drug screening is required.

• Combination of office environment and active construction job sites.
• Prolonged periods of sitting and working on a computer.
• Frequent standing, walking, bending, reaching, and climbing stairs on active job sites.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to safely navigate uneven terrain and unfinished structures.
• Exposure to varying weather conditions, construction noise, dust, and other site‑related conditions during site visits.
• Visual ability to inspect plans, documents, and job site conditions.
• Fast‑paced environment requiring frequent communication and…