Technical Coordinator

ABOUT BELL TREE PRODUCTIONS:At Bell Tree Productions, we provide the technical tools, strategic insights, andexpertiseneeded to host successful events, design intuitive audio-visual systems, and create impactful multimedia resources.

We are committed to:

• Empathy:
  We prioritize our clients' needs and concerns, treating every project as if it were our own.
• Creativity:
  We develop unique productions tailored to fit your narrative, always mission-oriented.
• Collaboration:
  
  We value communication and innovation, ensuring every product exceeds expectations, no matter the budget.

REPORTING RELATIONSHIPS/

SUPERVISORY RESPONSIBILITIES:

The Technical Coordinator works directly with our Operations and Sales teams, and reports to the Vice President of Operationsandmaintainssupervisoryproject assigned responsibilities for company staffand contract employees as needed at Bell Tree Productions managed events.

Additional direct reports may be assigned, as necessary.

POSITION SUMMARY:The Technical Coordinator at Bell Tree Productions is responsible for coordinating Live Event Production operations, overseeing the full lifecycle ofliveevents and projects, AV rentals, and acting as lead for virtual events as assigned.

This role involves assisting with weekly operational tasksand supplemental assistance with our sales and development teamasassigned.

As a technical lead, the Technical Coordinator is responsible foron-site Event Production staffandensuringexcellent client experiences throughflawlessexecution and top-tier customer service. Key responsibilities include planning and coordination with clients to understand their AV production needs, consultation, equipment testing and preparation, event design and development, pre-event setup, and post-event activities. The position requires serving as a project lead or technical specialist during event execution.

Successful performance demands independent judgment, strategic and operational thinking, strong technical skills, exceptional communication and interpersonal skills, andtimelycustomer service under general supervision. The role requiresflexibleworking hours, including evenings and weekends, with occasional overnight travel.

1. Oversee Live Event Production activities, including planning, inventory, equipment testing, builds, production, and tear-down.

2. Attend meetings with the stakeholders to assess logistics.

3. Serve as the main point of contact and Project Lead on assigned projects.

4.Recognize andidentifysubrentals, staffing needs, andtravel requirementsscheduleproject meetings for successful event execution.

5. Evaluate project success, gather client feedback, and conduct internal debrief meetings.

6. Assist with sales and project development, including site visits, bid/proposal documentation,drawings, and renderings.

7.Maintain regular communication with the operations and sales teamto discussstafffeedback and issues.

8.Maintaina professional appearance and demeanor.

9. Oversee and ensure safe working practices, including review of potential safety concerns.

10. Identify and mitigate risks associated with potential projects andensuringthat all required equipment, power, rigging,network, access have been documented and prepared for.

11. Maintain and update event reports,notesand application information.

12. Provide guidance and support to direct reports for successful event execution.

13. Perform other duties as assigned.

1. Maintain positive internal and external relationships.

2. Demonstrate Bell Tree Productions Core Values of Collaboration, Accountability, Respect, Empathy, Creativity, and Trust.

3. Utilize the BTP Proven Process:

• a. Understand what the
  WANTS
• b. Define the
  NEED
• c. Design with
  PURPOSE
• d. Achieve the
  WHY
• e. Refine the
  PROCESS

4. Adhere to all Bell Tree Productions Standard Operating Procedures and Human Resources Policies/ Procedures.

5. Effectively make decisions to achieve desired outcomes and meet deadlines.

6. Demonstrateinitiativeand accept accountability with work-related duties, projects, issues, and documentation requirements.

7. Demonstrate effective written and verbal communication.

8. Participate(with preparation and intention) in all…