Bookkeeper

St. Josephine Bakhita Parish (6077 Sharon Woods Blvd. Columbus, OH 43229)

In accordance with the established policies and procedures of the Diocese of Columbus, the Bookkeeper ensures that all financial records are accurate, complete, and up to date. The Bookkeeper collaborates with the Financial Management Team and the Finance Advisory Council Budget Subcommittee to support sound fiscal oversight.

The Bookkeeper is responsible for the accurate, timely, and efficient administration of parish and school finances. This role assists the Business Director in establishing short- and long-term financial goals by providing relevant data, financial analyses, and informed recommendations. The Bookkeeper also collaborates in the development, preparation, and ongoing management of parish and school budgets.

Reports to: Business Director

• Maintain acceptable accounting practices to ensure accurate and reliable financial data necessary for business operations.
• Manage accounts receivable and accounts payable functions.
• Prepare and process bank deposits.
• Reconcile all accounts, including checking accounts, through Quick Books.
• Generate general ledger reports and prepare journal entries.
• Issue monthly and quarterly financial reports to the Business Director.
• Provide general bookkeeping and financial administrative support.

• Serves as point of Contact for the collection counters, as needed.
• Prepare deposit slips for all gifts & non-weekend contributions received.
• Processes all Electronic Withdrawal (EFT) contributions and posts in Quick Books.
• Audits deposit slips against bank deposit confirmations for all contributions received & deposited.
• Verify account statements for annual contribution letters to all members.

• Research and codes all vendor invoices to appropriate expense accounts.
• Ensure timely payment of all parish and school bills.
• Coordinates reimbursement of expenses paid by parishioners or staff.
• Prepares bill reimbursement for Priest personal bills paid by Parish.

• Prepares Payroll and adjusts Time Card errors, as needed,
• Serve as liaison to staff for hours recording, adjusting, verification of hours worked,
• Drafts Payroll Summary for Review and approval by the Business Director,
• Process Payroll in Paycor.
• Prepare monthly financial reports including:
  • Balance Sheet and
  • P&L Statements (monthly), YTD, Budget Comparison, and Prior Year comparisons0).
• Sumit monthly reports to the Business Director prior to Finance Council meeting.
• Attends the monthly Finance Council meeting to respond to Financial inquiries.
• Prepare and file quarterly reports, prepare W-2, W-3, 1098 and 1099 forms.
• Prepares Diocesan Annual Worker’s Compensation Audit report.

• Assists Business Director in preparing Fiscal Year Budget
• Meets periodically with Budget Sub Committee to review proposed budgets.
• Prepares budget for new Fiscal Year to be reviewed and presented at the Annual Budget meeting.
• Implement approved budget changes, and updates Quick Books accordingly.
• Assist the School Principal in preparing the annual Catholic School budget and upload approved budget data into Quick Books.
• Assists with Annual Diocesan Appeal.
• Support parish committees with financial recordkeeping for parish events.
• Enters journal entries to Quick Books.
• Assists with fiscal year-end accounting and with audits.
• Shares filing and administrative functions within the Finance Office.
• Performs miscellaneous duties as assigned by the Business Director.
• Prepares & makes deposits to all parish accounts as required and post in Quick Books.
• Conducts monthly reconciliation of all accounts.
• Works with the Diocesan Office on Benefit and Insurance claims and reporting.

• Ability to use Microsoft 365 – outlook, word, excel, calendar.
• Compliance with BCI&I background checks and completion of Protecting God's Children program,
• Adherence to Catholic Church Teaching statement,
• Ability to manage multiple tasks and meet project expectations and deadline adherence,
• Ability to…