Financial Systems Coordinator

A multi‑office professional services organization is seeking a Financial Systems Coordinator to serve as the primary liaison between Billing and IT. This role is responsible for supporting, configuring, and optimizing the firm’s financial systems, with a strong emphasis on Aderant timekeeping and billing functionality.

The ideal candidate brings hands‑on Aderant experience and a strong understanding of billing workflows, financial data integrity, and reporting.

• Serve as the primary point of contact for Aderant timekeeping and billing applications
• Configure and maintain master data including timekeeper and matter setup, rate tables, billing rules, cost codes, and client attributes
• Manage user access, permissions, and security roles in coordination with IT
• Support end‑to‑end billing workflows including prebills, edits, write‑downs, split billing, alternative fee arrangements, and final invoice delivery
• Monitor and resolve system issues impacting time entry, WIP, expense processing, invoice submission, and related workflows
• Ensure accuracy and reconciliation across time, billing, general ledger, and subledger data
• Build and maintain standardized reports and dashboards related to billing status, realization, time compliance, and aged WIP/AR
• Partner with internal stakeholders to gather business requirements and translate them into functional system enhancements
• Liaise with software vendors to log, track, and resolve support tickets
• Document system processes and support ongoing financial systems improvements

• 3+ years of experience supporting financial systems within a professional services or legal environment
• Strong hands‑on experience with Aderant Expert, including timekeeping and billing modules
• Experience supporting eBilling platforms and related financial system integrations
• Working knowledge of reporting tools such as SQL, SSRS, or Power BI preferred
• Understanding of professional services accounting concepts including WIP, realization, AR aging, rate management, and revenue recognition
• Advanced Excel skills including pivot tables, lookups, and reconciliation functions
• Strong analytical and troubleshooting abilities
• Detail‑oriented with the ability to manage multiple priorities and deadlines
• Ability to handle sensitive financial data with discretion and confidentiality

• Medical, dental, and vision benefits
• 401(k) retirement plan
• Potential discretionary bonuses

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex (including pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact