Credit Administrator - Accounting

Credit Administrator - Accounting

Join a team that powers innovation across the nation!

At Loeb Electric, we don't just distribute electrical products-we support the financial operations that keep our business moving forward. Our values-People, Trust, Commitment, and Innovation-guide how we manage risk, ensure accuracy, and deliver reliable financial outcomes. If you're driven by financial integrity, attention to detail, and process improvement, this is an opportunity to make a meaningful impact.

Your role and purpose: The Credit Administrator is responsible for ensuring the creation and timely submission of payments to the customers' accounts. The Credit Administrator will also provide support to internal and external business partners handling escalations and ensuring solutions, helping to meet financial goals by operating within business guidelines, and providing reports to business leaders.

Key Responsibilities - Credit Administration

Accounts Receivable & Credit Management

• Proactively manages AR aging and monitors past-due balances
• Contacts customers regarding outstanding payments and payment issue
• Escalates delinquency and payment concerns to management to minimize loss
• Inputs, maintains, and updates customer credit information in ERP system

Billing, Invoicing & Payments

• Prepares and distributes customer invoices
• Inputs, verifies, and posts customer payments accurately
• Processes customer credit memos, including returns and deductions
• Assists with resolving disputed invoices and late fees

Financial Reporting & Analysis

• Compiles, analyzes, and reports financial data in collaboration with accounting
• Provides weekly AR and collection status updates to management

Compliance, Tax & Lien Management

• Maintains lien waivers accurately and in a timely manner
• Reviews tax reports for applied and unapplied payments
• Coordinates with customers to obtain required tax exemption certificates

Customer & Internal Support

• Responds to vendor, customer, and internal inquiries
• Collaborates with Sales and internal teams to resolve billing and payment issues
• Proactively resolves customer issues and escalates when appropriate

Administrative & Data Management

• Maintains accurate and up-to-date customer and financial records
• Manages databases to ensure data integrity and completeness
• Performs general office and administrative duties (phones, email, mail, filing)

Collaboration & Continued Support

• Fosters a positive, collaborative work environment
• Supports ad-hoc projects and additional duties as assigned

Experience & Qualifications

Minimum Qualifications:

• Experience in collections, accounts receivable, or a related field
• Proficiency with ERP systems and Microsoft Office, including Outlook and Excel
• Experience with cash application and payment posting
• Strong data entry skills and experience working within integrated, multi-function systems

Preferred Qualifications:

• Experience using Infor ERP
• Familiarity with lighting and electrical supply products or services
• Basic understanding of lighting and electrical industry operations
• Experience with mechanics lien waivers and related documentation

Core Competencies & Other Requirements

Core

• Accountability and dependability
• Sound judgment and decision-making skills
• Strong organizational skills with attention to detail
• Clear and concise verbal and written communication skills
• Ability to plan, prioritize, and manage multiple tasks simultaneously

Other

• Ability to use a computer (keyboard, monitor, mouse) and telephone for extended periods
• Proficiency in data mining, data manipulation, and basic data visualization
• Ability to work effectively in a fast-paced environment
• Comfortable conducting frequent telephone communication

Education

• Minimum: High school diploma or equivalent
• Preferred: Associate's degree or higher

Why you'll love working here:

• Growth Opportunities:
  Advance your career through training and development.
• Impactful Work:
  Play a key role in ensuring compliance for national projects.
• Inclusive Culture:
  Join a team that values diversity, collaboration, and innovation.

EEO and Accommodations

Loeb Electric is an equal opportunity employer committed to fostering an inclusive, diverse, and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Loeb Electric also considers qualified applicants with criminal histories in accordance with legal requirements. We welcome and encourage applications from individuals with disabilities. Reasonable accommodations are available throughout the selection process-please inform our Talent Acquisition team if you require accommodations during the interview process.