Business Transactions and Services Coordinator

Business Transactions and Services Coordinator

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The Business Transactions and Services Coordinator provides fiscal and procurement support for the College of Medicine (COM) and Office of Health Sciences (OHS) Service Center; coordinates all aspects of procurement of supplies, services, and equipment for COM/OHS departments; works with vendors to resolve problems; reviews and processes invoices and payments; coordinates and reallocates procurement cards; processes travel requests and requests for reimbursement of expenses;

enters journal transactions into general ledger system; prepares bank deposits; processes all Other Business and Administrative (OBA) and accounts receivable journals; serves as initial point of contact to Service Center customers for fiscal questions, interpretation of policies and procedures, and other fiscal-related issues; provides stop gap fiscal support to COM/OHS departments as needed; participates in internal auditing reviews; collects and evaluates testing documentation to assess the adequacy of controls under the University sub-certification program;

identifies and recommends solutions to address control issues; ensures remediation of control issues have been successful; serves as College liaison to university offices of Accounts Payable, Purchasing, Travel, and Accounting; maintains fiscal records for COM/OHS; assists with preparation of monthly financial reports; serves as backup to COM/OHS Departmental fiscal support staff.

• Coordinate procurement of supplies, services, and equipment for COM/OHS departments.
• Provide fiscal and procurement support and serve as liaison to university offices (Accounts Payable, Purchasing, Travel, Accounting).
• Process invoices, payments, travel requests, and reimbursements; enter journal transactions into the general ledger; prepare bank deposits.
• Manage procurement cards and assist with accounts receivable journals (OBA).
• Answer fiscal questions and interpret policies and procedures; assist with internal auditing reviews.
• Collect and evaluate testing documentation to assess controls under the University sub-certification program; identify and address control issues; ensure remediation is successful.
• Maintain fiscal records for COM/OHS and assist with monthly financial reports;
• Provide stop gap fiscal support as needed and back up departmental fiscal staff.

• Minimum
  
  Education Required:
  
  High School diploma or GED
• Additional Education Desired: Associate’s or Bachelor’s degree in accounting or business administration
• Required Qualifications: High School diploma or GED; 1 year of relevant experience; successful completion of a background check; pre-employment physical and/or drug screen may be required

Function:
Finance
Subfunction:
Business Transactions and Services
Career Band:
Individual Contributor-Technical

Career Level:

T2

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. The university is an equal opportunity employer, including veterans and disability.