Bureau Chief, Contracts and Acquisitions

Office of Legal & Acquisition Services

The Office of Contracts and Acquisitions (OCA) is housed within the Office of Legal and Acquisition Services and has the expertise and authority for creating agreements and contracts and overseeing the acquisition of goods and services for ODJFS. The mission of OCA is to meet and maintain the highest level of compliance with Federal and State laws, rules, policies, and procedures for acquisitions and contracting for ODJFS and to establish and maintain public trust and confidence in the stewardship of taxpayer funds.

What You Will Do

* Oversee agency activities in purchasing and support asset management.

* Oversee and support the monitoring of supplier and agency performance and the identification and resolution of performance issues.

* Serve as a liaison to the Office of Budget and Management (OBM), Office of Information Technology (OIT), and Department of Administrative Services (DAS) on contract and sourcing matters.

* Provide authorization for DAS to enter into contracts with selected vendors on behalf of the agency after review of requests for proposals.

* Ensure compliance with applicable state and federal laws, and agency and DAS procurement standards, rules, regulations, policies, and procedures; develops and/or recommends updates to agency-specific procurement policies and procedures.

* Review proposed legislation and/or policy changes to determine financial impact and/or establishes sourcing and contracting procedures consistent with legislative/policy requirements.

* Represent agency in meetings with legislators, state officials, and/or county officials regarding the Office of Contracts and Acquisitions (OCA) responsibilities and operations

* Advise managers and officials of other agencies (e.g., County Departments of Job and Family Services) and other ODJFS program areas and offices (e.g., Office of Child Support; Office of Information Services) concerning contracts, sourcing, purchasing, financial management, and fiscal controls.

* Investigate and resolve complaints and/or grievances pertaining to sourcing, contracts, or purchasing events.

* Oversee approvals, issuances, awards, cancellations, changes, strategies, and services for ODJFS contracts, grants, memorandum of understandings, and interagency agreements.

Challenges

* OCA is an extremely fast-paced environment with multiple competing priorities due to the thousands of purchase orders and contracts created each state fiscal year, as well as the number of internal and external requests for assistance and information. Strong organization skills and the ability to turn work around quickly is necessary. State Fiscal Years run from July 1st of one calendar year to June 30th of the following calendar year.

Historically, OCA's Sourcing Unit is most busy from early May through late August as processing for fiscal-year-end occurs while processing for fiscal-year-start temporarily overlap.

Recommended Skills

* Knowledge of public or business administration.

* Supervisory principles/techniques.

* Ability to define problems, collect data, establish facts, and draw valid conclusions.

* Handle sensitive contracts with internal & external entities.

* Write meaningful, concise, & accurate reports.

* Interpret extensive variety of technical material in books, journals, and federal regulations manuals.

* Efficient time management and multi-tasking skills.

* Ability to facilitate meetings.

* This position is unclassified per ORC 124.11 (A)(9) and is deemed overtime exempt.

Schedule:

Full-time

Hours:

Standard workdays are Monday through Friday. Hours are between 7:00 a.m. and 6:00 p.m.

Location:

James

A. Rhodes State Office Tower 30 East Broad St., Floor 31, Columbus, Ohio 43215

Travel:
Occasional travel within the state of Ohio.

PN(s):

The ideal candidate, at minimum, must have the following:

OPTION 1:

* 48 mos. trg. or 48 mos. exp. in delivery of employment & training related government programs, community or private industry human resource programs; 24 mos. trg. or 24 mos. exp. in supervisory principles/techniques; 12 mos. trg. or 12 mos. exp. in managerial principles/techniques.

OPTION 2:

* Or completion of undergraduate core program…