Epic HIM Analyst (Information Technologist 3) - 20039348

Please note:

Effective October 1, 2025, the Ohio Department of Mental Health & Addiction Services has transitioned to its new name—the Ohio Department of Behavioral Health. This change reflects our continued commitment to providing comprehensive, person-centered care that addresses the full range of behavioral health needs for Ohioans. All positions and services now fall under the Ohio Department of Behavioral Health as we move forward in serving individuals, families, and communities across the state.

The Ohio Department of Behavioral Health (DBH) is seeking an experienced Epic Health Information Management (HIM) Analyst (Information Technologist
3) to support the design, development, implementation, optimization, and ongoing maintenance of Epic HIM applications. This position serves as a key technical resource for HIM operations, partnering with HIM professionals, clinical and operational leaders, and other IT teams to ensure health information workflows are efficient, secure, compliant, and accurately reflected within the electronic health record.

The Epic HIM Analyst will be responsible for application build and support across Release of Information (ROI), Deficiency Tracking, Identity, Coding & Abstracting, Chart Tracking, Document Imaging, and related HIM functionality. The position requires strong knowledge of healthcare information management, workflow analysis, data integrity, privacy and security requirements, and Epic application functionality, particularly within behavioral health environments.

• Serve as the agency’s Epic Health Information Management (HIM) analyst by designing, building, configuring, testing, implementing, and maintaining Epic HIM applications, including Release of Information (ROI), Deficiency Tracking, Identity, Coding & Abstracting, Chart Tracking, and Document Imaging.
• Analyze current HIM workflows with operational, clinical, and HIM staff; identify process gaps and opportunities for improvement; and translate business, operational, and regulatory requirements into functional Epic application build.
• Configure and maintain release-of-information and consent workflows that protect behavioral health and substance use disorder records in accordance with HIPAA, 42 CFR Part 2, applicable Ohio confidentiality standards, and agency policies.
• Support consent management, segmented and sensitive-record release, break-the-glass access, and other privacy-related functionality to ensure appropriate access to protected patient information.
• Support chart corrections, duplicate record resolution, and identity merges to maintain the accuracy and integrity of the legal medical record.
• Build and maintain deficiency-tracking workflows that support behavioral health documentation requirements, provider deficiencies, record completion, and medical record integrity.
• Configure and optimize HIM workflows to support accurate document management, scanning, indexing, chart tracking, release of information, coding, abstracting, and electronic medical record completion.
• Manage the full application change lifecycle, including requirements analysis, design, build, testing, validation, implementation, upgrade support, release management, and go-live support for HIM enhancements and new functionality.
• Troubleshoot issues reported through the IT ticketing system; perform root-cause analysis; develop and implement corrective actions; and resolve or appropriately escalate issues within established timelines.
• Maintain comprehensive build documentation, test scripts, configuration records, workflow documentation, and other technical materials for assigned HIM applications.
• Serve as a liaison between HIM end users, operational leaders, clinical stakeholders, and other IT teams to ensure Epic HIM workflows are accurately configured and aligned with organizational requirements.
• Participate in application optimization initiatives designed to improve HIM processes, data quality, regulatory compliance, operational efficiency, and the overall…