Construction HR & Payroll Administrator

Office / HR Administrator

Location:

Columbus, OHJob Type: Full-Time

Position Overview:

Our client, located in Columbus OH, is seeking a highly organized and dependable Office / HR Administrator to support daily office operations, payroll processing, and human resources functions within a fast-paced construction environment. This individual will play a key role in maintaining administrative efficiency, supporting employees and leadership, coordinating onboarding activities, and ensuring accurate payroll and employee records.

The ideal candidate is professional, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and strong interpersonal relationships.

Key Responsibilities:

Office Administration Manage daily office operations, including phones, emails, filing, scheduling, and office supplies

Support project managers, superintendents, and leadership with administrative tasks

Maintain organized employee, project, and vendor records

Coordinate meetings, travel arrangements, and company events as needed

Assist with document preparation, reports, and correspondence

Help ensure compliance with company procedures and safety documentation

Human Resources Support Coordinate onboarding and orientation for new hires

Maintain employee files and HR records with confidentiality and accuracy

Assist with benefits administration and employee documentation

Track employee certifications, licenses, training, and required documentation

Support recruiting efforts, including posting jobs and scheduling interviews

Assist with employee relations, policy communication, and HR compliance initiatives

Help manage workers’ compensation claims and return-to-work documentation

Payroll Responsibilities Process weekly and/or biweekly payroll accurately and on time Review employee timecards, job costing, and labor allocations for accuracy

Coordinate with field supervisors regarding employee hours and payroll approvals

Maintain payroll records and assist with reporting requirements

Process employee status changes, deductions, and direct deposit updates

Assist with certified payroll reporting and prevailing wage documentation when required

Support year-end payroll activities, including W-2 preparation and audits

Ensure compliance with payroll laws, tax regulations, and company policies

Qualifications2+ years of administrative, HR, and/or payroll experience, preferably in construction or a related industry

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Experience with payroll software, HRIS systems, or construction management software preferred

Knowledge of payroll processes, labor tracking, and employee documentation

Ability to handle confidential information professionally

High school diploma required; associate or bachelor’s degree preferred

Preferred Skills Experience supporting field and office personnel in a construction environment

Knowledge of basic HR practices, payroll procedures, and employment documentation

Familiarity with certified payroll and prevailing wage projects is a plus Strong attention to detail and problem-solving abilities

Ability to work independently and collaboratively in a team setting
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