Payroll & Benefits Administrator

Responsibilities

• Independently maintain, update, and process payroll timely and accurately
• Additional duties include maintenance of employee records in the HRIS system, report generation, and administration of benefits
• Process biweekly payroll, including validation of employee data, special payroll runs, and adjustments
• Improve payroll and commission processes for efficiency and accuracy
• Maintain payroll records, including manual checks, stop payments, direct deposit updates, and special pay items (commissions, bonuses, garnishments)
• Monitor payroll tax filings and year-end processes completed by vendor (e.g., W-2s) to ensure compliance with federal, state, and local regulations
• Conduct research, provide guidance, and ensure compliance with federal and state wage payment regulations
• Maintain accurate HRIS records (new hires, terminations, pay changes, benefits, etc.) and generate reports as needed
• Complete Verifications of Employment for current and former employees as needed
• Serve as primary point of contact for payroll and HRIS inquiries, researching and resolving issues promptly
• Manage employee benefits lifecycle, including enrollments, payroll deductions, and HSA and 401(k) administration, while partnering with vendors (Paylocity & Fidelity)
• Review benefits discrepancy reports from vendors and work with Paylocity and Vendor to efficiently resolve discrepancies with minimal impact to employees
• Monitor pending coverage as a result of Evidence of Insurability and follow up with Vendor and/or employee as necessary
• Facilitate COBRA administration through Paylocity
• Ensure terminated employees are transferred to COBRA Admin portal and appropriate paperwork is distributed by Paylocity
• Maintain strict confidentiality of employee and payroll data and adhere to company policies, procedures, and ethical standards
• Provide support to the HR team and assist with additional duties as needed

• Associate degree in Human Resources, Business Administration, or related field;
  Bachelor’s Degree preferred
• Minimum of 3 years of experience processing multi-state payroll and payroll taxes required
• Basic accounting knowledge required
• Experience with sales commissions and incentive pay strongly preferred
• Certified Payroll Professional Certification (CPP), Fundamental Payroll Certification (FPC), SHRM-CP, or PHR preferred but not required
• Knowledge of the FLSA and various state regulations relative to payroll
• Proficiency with Microsoft Office applications and HR technologies, including web-based payroll/HRIS is required
• Experience with Paylocity HRIS preferred
• Strong analytical and problem-solving skills with high attention to detail; able to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Ability to work independently and resolve issues with sound judgment
• Excellent written and verbal communication skills, with the ability to effectively engage employees at all levels