HR Administrative Specialist

Department: Human Resources

Reports To: Human Resources Leadership

Location: Columbus, Ohio

Employment Status: Full-Time

FLSA Status: Non-Exempt

The HR Administrative Specialist provides day-to-day administrative and operational support for Fortuity’s Human Resources function. This position plays an important role in creating an organized, responsive, and positive employee experience from pre-employment through separation.

The HR Administrative Specialist is responsible for maintaining accurate employee records, coordinating onboarding and offboarding, supporting payroll and benefits administration, assisting with recruiting and compliance activities, and responding to routine employee questions.

This role is ideal for someone who is highly organized, detail-oriented, comfortable working with HR systems and confidential information, and able to manage multiple priorities in a fast-moving environment.

• Coordinate administrative onboarding for new employees, including new-hire paperwork, required forms, employment documentation, and system setup.
• Communicate with new hires regarding onboarding requirements, schedules, documentation, and outstanding items.
• Ensure new-hire information is accurately entered into Paycor and other applicable systems.
• Coordinate completion of Form I-9 and E-Verify requirements, when applicable.
• Track completion of required background screenings, employment eligibility requirements, acknowledgments, and other pre-employment requirements.
• Prepare and maintain onboarding checklists and employee files.
• Coordinate HR portions of new-hire orientation and help ensure employees have a smooth first-day experience.
• Process employee separations and coordinate offboarding documentation, system updates, benefits notifications, and other administrative requirements.

• Maintain accurate and complete electronic employee personnel files.
• Process employee changes including compensation, position, department, supervisor, employment status, work location, and schedule changes.
• Prepare routine HR documents, employment verification information, employee letters, and other correspondence.
• Monitor HR inboxes and respond to routine employee questions or route issues to the appropriate HR team member.
• Maintain HR trackers, spreadsheets, reports, and recurring administrative processes.
• Conduct regular audits of employee records and HR systems to identify missing or inaccurate information.
• Maintain appropriate confidentiality of employee and company information.

• Support Fortuity’s in-house payroll process by reviewing employee data and payroll-related changes for accuracy.
• Assist with collection and review of timekeeping information, missed punches, corrections, and other payroll inputs.
• Process approved payroll changes, deductions, reimbursements, bonuses, and other employee transactions as directed.
• Assist employees with routine payroll and timekeeping questions.
• Help identify discrepancies before payroll is finalized.
• Maintain payroll documentation and supporting records.
• Assist with payroll reporting and reconciliation activities.

• Support employee enrollment and changes for medical, dental, vision, and other applicable benefit programs.
• Assist employees with routine benefits questions and direct more complex questions to the appropriate resource.
• Process qualifying life event documentation and employee benefit changes.
• Monitor eligibility dates and enrollment deadlines.
• Coordinate employee information between Paycor, benefit providers, brokers, and other vendors as necessary.
• Assist with benefits audits and reconciliation of employee enrollment information.

• Provide administrative support for high-volume recruiting and hiring initiatives.
• Assist with candidate communications, interview scheduling, offer documentation, and pre-employment requirements.
• Track candidates through the pre-employment and onboarding process.
• Coordinate background checks, drug screens, credit checks, or other screenings when required for a position or client assignment.
• Maintain accurate…