IP Trademark Paralegal

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 25 offices, we support clients ranging from large multinationals to mid‑sized businesses and growth‑oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.

At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.

We are currently seeking an IP Trademark Paralegal to join our collaborative intellectual property team and provide essential support to attorneys handling a wide range of trademark matters, including document preparation, research, client communication, and coordination with foreign counsel.

The ideal candidate is detail‑driven and proactive, with a solid grasp of trademark rules and procedures, strong organizational skills, and the ability to manage competing deadlines with confidence.

This position can be based in Cincinnati, OH;
Columbus, OH;
Indianapolis, IN;
Nashville, TN; or Washington, D.C.

• Prepare legal documents such as applications, registrations, renewals, notices, affidavits of use, appointments, and declarations of use for review, approval, and use by attorney for filing with the USPTO.
• Correspond with foreign counsel and, under the guidance of the attorney, provide instructions on applications, registrations, renewals, notices, affidavits of use, appointments, and declarations of use in their respective jurisdiction.
• Perform research and analyze law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.
• File legal documents with USPTO and foreign registration offices electronically (e.g. WIPO).
• Facilitate the legalization of documents for filing with foreign trademark offices (e.g., through the U.S. Secretary of State and/or applicable Consulate).
• Understand and follow the IP Practice Group’s procedures and record‑keeping policies, including the use of Net Documents for document management.
• Communicate directly with clients regarding trademark matters, including notifying clients regarding due dates, obtaining signatures, and providing updates.
• Utilize CPi Docketing software and review reports generated from CPi.
• Assist attorneys in other areas of the firm’s Intellectual Property practice, including copyright work or licensing agreements.
• Assist the attorneys in preparing for meetings, hearings or mediations.
• Proofread documents prepared by attorneys.
• Act as witness or notary in the execution of documents.
• Accurately record time worked and enter time and description into time and billing system.

• Associate’s degree or Bachelor’s degree with a major in paralegal studies, or
• A Bachelor’s degree with an unrelated major, and have:
  • A certificate from an ABA approved paralegal training program specializing in the area for which the candidate is being considered; or
  • Two years’ experience in the area of specialization for which the candidate is being considered or other comparable experience; or
  • Unique qualifications, experience, or training which fill a specific need within FBT Gibbons.
• Minimum of 3 years of Trademark Intellectual Property Paralegal experience.
• Ability to successfully complete the  verification credentials necessary for a MyUSPTO account.
• Prior experience with docketing software. Experience working in CPI and Practice Link is a plus.
• Accuracy, attention to detail, and thoroughness.
• Strong organizational skills, with the ability to prioritize and work on multiple projects with time constraints and interruptions.
• Ability to work both collaboratively and independently in a deadline‑driven environment.
• Ability to work within established processes and procedures.
• Proficient with…