Surgery Inventory Coordinator

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Job Description

Summary:

This position is accountable for coordinating the daily flow of supplies, implants and equipment for the Surgery Department with multiple inventory tools; automated supply units, electronic hand held units and an ERP system for perpetual inventory. This position ensures that procurement requests accurately reflect clinical and cost requirements and the timing of receipt for those requests meet customer and financial expectations.

The Coordinator is responsible for the computerized supply replenishment and procurement of owned, consigned and same day requested inventory. They are also responsible for routine inventory management to ensure accurate financials and product integrity. This position requires a high degree of critical thinking to ensure the right supplies and services are available to support the clinical operations of the surgical department and ensure the best patient care by reacting to planned and unplanned requests for patient treatment.

Responsibilities And Duties:

/RESPONSIBILITIESRequires a basic understanding of all systems necessary to support the supply chain flow for surgery operations which includes but is not limited to management of owned, consigned and loaner supplies, implants, and equipment (where appropriate) to support the constantly fluctuating surgical caseload. Utilizing forecasting tools/ERP system for order replenishment and inventory management. Work to resolve supply chain issues such as vendor or manufacture backorders, substitutions, recalls or logistical failures while communicating and updating the impacted team until an acceptable resolution is obtained.

Resolves customer complaints, concerns, or service failures.

MINIMUM QUALIFICATIONS High School Diploma or GED

Experience:

2 to 3 years or related experience in healthcare

Must be able to perform basic math functions and computer skills.

Must be able to understand the financial impacts as it relates to supply chain functions.

Must be able to work in a moderately paced, ever changing environment.

Must be able to communicate clearly and effectively, both verbally and written.

SPECIALIZED KNOWLEDGE2 or more years or related experience DESIRED ATTRIBUTES3 or more years or related experience. Surgery supply or related experience preferred.

Can execute on the following attributes:

Analytical and critical thinking skills

Strong Teamwork abilities

Ability to follow-through and follow-up Flexibility

Ability to prioritize

Work under pressure

Communications skills

Familiarity with spreadsheets, databases and word processor software and organization systems/ applications (Workday, Microsoft TEAMS, EPIC).BEHAVIORAL COMPETENCIES LEADERSHIP COMPETENCIES INFORMATION SECURITY Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.). Ensures privacy and security of information entrusted to their care.

Uses company business assets and information resources for management-approved purposes only.

Adheres to all information privacy and security policies, procedures, standards, and guidelines.

Promptly reports information security incidents to the Ohio Health Information Security Officer.

RESPONSIBILITIES AND DUTIES
60% Operations:

Requires a basic understanding of all systems necessary to support the supply chain flow for surgery operations which includes but is not limited to:
Management of owned, consigned and loaner supplies, implants and equipment (where appropriate) to support the constantly fluctuating surgical caseload utilizing forecasting tools and constant interaction with Physicians, Clinicians, Vendors and SPD.Accountable for reviewing product/package integrity in assigned area. Accountable for expiration dates of products/implants in assigned area.

Responsible for timing, arrival of new and replacement product with no interruption in availability of supplies.

Utilize ERP system for order replenishment and inventory management. Identifies and engages key stakeholders on product problem resolutions and offers alternative solutions when there are interruptions in the supply chain.

Assist clinicians in conducting product and equipment trials by working closely with the physicians, clinicians and vendors to ensure appropriate protocols for acquisition are followed.

Assist with resolving product backorders and product substitutions. Returns outdated, obsolete, and recalled product for credit Assist with checking product expiration dates and verifying product recalls.

Responsible for the availability of routine and/or specialty procedure supplies for assigned department, accomplished through a detailed…