Manager of Family Services

Manager of Family Services and Authorization

Are you looking for a mission-driven career? At Lifeline of Ohio, we save and enhance lives through the gift of organ, eye, and tissue donation. As the federally designated organ procurement organization serving central and southeastern Ohio, we partner with hospitals, healthcare professionals, donor families, and our community to honor donors and provide hope to those waiting for a transplant.

We are seeking a compassionate, strategic, and results-oriented Manager of Family Services and Authorization to join our team.

Position Overview

Consistent with the mission, vision, and values of Lifeline of Ohio, the Manager of Family Services and Authorization provides leadership, oversight, and strategic direction for family services, authorization practices, donor family support, and donation conversations throughout the organ and tissue donation process.

This position leads and develops a team of Family Services Coordinators (FSCs), serves as a subject matter expert in authorization and donor family communication, and is responsible for driving excellence in family-centered care, authorization outcomes, quality improvement, staff development, and regulatory compliance.

The Manager collaborates with organizational leadership, hospital partners, and multidisciplinary teams to maximize donation opportunities while ensuring donor families are supported with dignity, compassion, and respect.

This is a full-time, benefits-eligible position with a hybrid work schedule that includes on-site, remote, and hospital-based responsibilities throughout Lifeline of Ohio's donation service area. This position reports to the Director of External Partner Relations.

Key Responsibilities

Leadership and Workforce Management

• Directly supervise, coach, mentor, and develop Family Services Coordinators (FSCs).
• Establish performance expectations, accountability measures, and professional development plans.
• Conduct performance evaluations, coaching discussions, and corrective action processes as needed.
• Lead recruitment, interviewing, onboarding, and retention efforts.
• Foster a positive, collaborative, inclusive, and high-performing team culture.
• Develop and manage FSC schedules and on-call rotations to ensure operational coverage.
• Assist with departmental budgeting, staffing resource planning, and operational management.

Authorization and Family Services Operations

• Provide leadership and oversight of authorization practices and donor family support services.
• Serve as the primary authorization resource for FSCs, providing coaching and support during complex authorization discussions and family situations.
• Promote best practices in donor family engagement, bereavement support, and donation advocacy.
• Coordinate family support strategies with multidisciplinary healthcare teams, including Donation after Circulatory Death (DCD) cases.
• Maintain competency in FSC responsibilities and provide operational support, including on-call leadership and direct case involvement when needed.

Quality, Compliance, and Continuous Improvement

• Monitor authorization rates, donor family experience outcomes, and departmental performance metrics.
• Lead case reviews, non-donor reviews, and process improvement initiatives.
• Partner with quality teams to identify trends, conduct root cause analyses, and implement corrective actions.
• Ensure documentation accuracy, consistency, and compliance with organizational and regulatory standards.
• Maintain compliance with OPTN, CMS, AATB, OSHA, and applicable organizational requirements.

Training and Professional Development

• Oversee onboarding, orientation, training, and continuing education programs for FSCs.
• Collaborate with Clinical Education and organizational leaders to ensure competency in authorization, family-centered care, and donation best practices.
• Promote a culture of continuous learning, accountability, and excellence.

Hospital and Stakeholder Relations

• Build and maintain strong relationships with hospital partners and key stakeholders.
• Participate in hospital rounding, meetings, educational programs, and collaborative initiatives.
• Investigate stakeholder concerns and implement appropriate…