Field Marketing Coordinator

FMX is hiring a Field Marketing Coordinator to keep our growing trade show and event operations running smoothly. You'll be the operational backbone of our field marketing program, owning event logistics, attendee recruitment, vendor coordination, and the systems that keep our team scalable. The right person has a sharp eye for detail, strong organizational skills, and the ability to juggle multiple events at once.

At FMX, we offer a collaborative environment where contributions are recognized. We care about excellence, integrity, and teamwork, and we are passionate about serving students and communities through facilities management software.

• Event Logistics & Preparation:
  Plan and execute the operational side of trade shows, conferences, learning labs, and field events. Build and manage booth shipment maps in partnership with Zilla, ensure show services (electric, furniture, AV/IT) are ordered ahead of vendor discount deadlines, and own in‑office inventory of swag, flyers, and booth supplies
• Attendee Recruitment & Pre‑Show Outreach:
  Drive event registrations through targeted outreach to prospects, customers, and partners. Build and execute pre‑show invite cadences earlier in the event lifecycle to maximize attendance and quality. Partner with Sales and CS on territory‑specific outreach plans
• Team
  
  Collaboration:
  
  Work closely with Field Marketing Managers, the broader Marketing team, and Sales / CS leaders to understand territory goals and execute events that align with each segment's strategy
• Budget Management:
  Use Brex to manage event budgets, assign traveler cards, monitor spend, and partner with Finance on monthly reviews
• Data & Reporting:
  Track event performance (registrations, attendance, MQLs, pipeline influence) and contribute to ROI analysis that guides future event participation
• Vendor & Partner Coordination:
  Manage day‑to‑day relationships with Zilla, swag vendors, shipping carriers, and convention center contacts. Coordinate show services and resolve logistics issues in real time during events
• Process & Documentation:
  Maintain operational documentation, build repeatable playbooks for new event types, and continuously look for cost‑saving and efficiency improvements

Preferred Experience & Qualities:
What are we looking for in this role?

• 1-3 years of event planning, field marketing, or relevant marketing / sales experience
• Comfort with SaaS marketing operations preferred
• Experience with Salesforce, Marketo, Notion, Swoogo (or comparable event management software), and Brex (or comparable expense management) preferred
• Highly self‑motivated, detail‑oriented, and able to prioritize across multiple concurrent events
• Strong written and verbal communication
• Ability to travel for events as needed (approximately 1‑2 times per quarter)
• Hybrid work arrangement requiring a minimum of 1‑2 in‑office days per week, with additional onsite days as business needs require. Candidates should be based in the Columbus, OH area or within a reasonable commuting distance
• A match with our core values:
  Teamwork, Excellence and Integrity

• Apply! Submit your resume and answers to the application questions below via the Workable portal
• Phone screen with HR: A 30‑minute conversation to review your background and experiences, discuss the culture at FMX, and ensure that you understand the general expectations for the role. Also, a great time for you to ask questions about compensation, benefits, etc.
• Hiring manager conversation: A 60‑minute conversation with the Manager, Field Marketing and a teammate from the Field Marketing team. Be prepared to discuss your background as well as what you're looking for in your next role and what direction you see your career path taking. Also, this is a great time for you to ask questions about the expectations for this role, team culture, etc.
• Final Interview: A 30‑60 minute peer interview with the Field Marketing Team
  • Questions for you from the team on your background, etc.
• Offer & Onboarding:
  Candidates who receive an offer will be required to complete a background check prior to onboarding. New hires are also expected to work onsite at…