T&I Marketing Specialist

Marketing Specialist – Transportation & Infrastructure

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business‑development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail‑oriented team player, and, most importantly, have a positive, client‑first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

• Participate in kick‑off meetings, proposal task scheduling, review, production, and delivery activities.
• Follow through with assigned proposal tasks to meet critical deadlines.
• Coordinate with internal and external points of contact to gather requested information and materials.
• Track proposal efforts and ensure scheduled milestones are met.
• Assist in writing marketing and technical content.
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
• Support presentation efforts including presentation development, rehearsals, materials, and logistics.
• Maintain and populate detailed data in GAI’s Deltek Vantagepoint database.
• Provide assistance of marketing activities to support pursuit, client, and business plan objectives and contribute to the implementation of these activities including but not limited to conferences, events, sponsor ships, design award submittals, speaker proposals/presentations, brochures, service briefs, project profiles, etc.
• Assist in carrying out other programs and projects as identified.

• 5+ years of related experience as a proposal specialist/coordinator; prior AEC industry experience preferred.
• Associate or bachelor's degree with a focus in business, marketing, or related area.
• Associate degree in Marketing (required) or Bachelor's of Marketing (preferred).
• Previous proposal experience in the AEC industry (preferred).

• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Deltek Vantagepoint (or similar database programs) experience is a plus.
• Competent proofreading and editing skills.
• Excellent communication and organizational skills.
• Able to document and process information quickly and accurately, with strong attention to detail.
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Able to work both independently and as part of a team.
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
• Able to travel to surrounding states several times throughout the year.
• Must have a vehicle for local travel (required).

• Demonstrates critical thinking skills, works on small projects or portions of larger projects; assists Task Managers with aspects of projects; proactively implements Quality Management System (QMS) for project deliverables.
• If assigned as direct supervisor, skilled at mentoring; decision making and conflict resolution; delegate tasks effectively; demonstrate responsibility and leadership skills; role model for others to follow.
• Collaborates, supports, and oversees development and implementation of various business development support, marketing, proposal, and strategic planning efforts for a market(s) or specialized area(s).

5 Years Experience.

Bachelor's Degree in Marketing, Communications, or related field.

Driver’s License.

• Collaborates under direction and supervision of senior staff…