Assistant HR Supervisor

Gurwin Healthcare System is a full healthcare continuum providing extraordinary care to the Long Island community and beyond. Set primarily on a 36-acre campus in Commack, NY, the Gurwin Healthcare System includes the 460-bed Gurwin Jewish Nursing & Rehabilitation Center, Gurwin’s Assisted Living community (Gurwin Jewish ~ Fay J. Lindner Residences), our independent living community (Fountaingate Gardens), Island Nursing and Rehab Center, and two certified (CHHA) and licensed home care (LHCSA) agencies.

We are currently seeking a full-time Assistant Human Resources Supervisor for Gurwin’s Home Care Agency. If you are looking for a fast-paced, diverse position as part of a creative, hardworking team where you will make a difference, we want to hear from you!

• Provide advice and counsel to all levels of management pertaining to employee relations issues and workplace concerns, including performance improvement plans e.g., documentation of steps taken and upon consultation with the Vice President and Chief People Officer, authorization of termination actions.
• Consult with and schedule time as necessary to meet with employees who want to speak with Human Resources. Respond to employee concerns, conduct fact-finding investigations as warranted and prepare recommended courses of action for review. Offer mediation services to resolve workplace differences between employees as well as supervisors and staff. Provide guidance and support as it relates to regulations, policies and practices.
• Complete required documentation (profiles) for our contracts for newly assigned personnel and file in employee chart. Follow up as necessary to obtain incomplete and / or missing documents.
• Coordinate employee benefits, such as medical, dental, vision, tuition reimbursement. Respond to inquiries from staff and assist with benefits open enrollment. Audit monthly bills to ensure accuracy with billing, removing and adding employees/dependents as appropriate.
• Administer leave of absence paperwork, such as Family Medical Leave Act (FMLA), Paid Family Leave (PFL) or personal leave. This includes providing eligibility information to employees, preparing paperwork, following up to obtain appropriate documentation, tracking of leaves and ensuring appropriate return to work documentation.
• Responsible for the recruitment process including developing/updating job descriptions, posting available positions on Apploi, screening resumes, interviewing, reference checks, extending offers, scheduling new hire pre-employment processing, background checks, Home Care Registry (HCR) and Criminal History Record Check (CHRC) (i.e fingerprinting).
• Primary contact for generating, routing Request for Change forms, as it relates to employee personal information and Position Requisition s Discuss issues / concerns with payroll to ensure accuracy with employees pay.
• Process weekly payroll for LHCSA administrative/Per Diem and submit it to the payroll department. Monitor and complete Smart Linx platform for LHCSA administrative staff.
• Responsible for conducting new hire orientation and completing all HR related paperwork.
• Ensure monitoring including but not limited to: tracking of licenses/certifications, performance evaluations, I-9 information, and work authorizations.
• Responsible for coordinating and promoting various employee recognition events. This includes logistics and applicable presentations for the Employee of the Month, Winter Celebration, Employee Appreciation Day, Annual Staff BBQ, Assisted Living Week and other impromptu recognition events.
• External reporting requirements – i.e., OSHA (annual) and contracts. Responsible for sending requests to DOH concerning HHATP, maintain HHATP binder in current status by…