Office Manager

Location: Long Island, NY (On-Site)

Salary Range: $85,000 – $125,000 annually

A well-established and expanding construction and facility services company supporting commercial clients throughout Long Island and the NYC metro area is seeking an experienced Office Manager. This organization is known for its hands‑on leadership team and growth‑focused environment.

This role will serve as the central point for financial operations and office management. The Office Manager will take ownership of accounting workflows within Quick Books Desktop, oversee billing and collections processes, and lead a small administrative team. Ideal candidates will bring a strong background in construction accounting, attention to detail, and leadership experience.

• Oversee daily accounting functions within Quick Books Desktop, ensuring accuracy and compliance
• Manage invoicing processes for recurring service clients and project‑based work
• Handle full‑cycle accounts payable and receivable, including bill entry, vendor payments, and collections
• Maintain organized and accurate financial records and reporting systems
• Support construction accounting activities, including:
  • Progress billing (AIA format)
  • Job costing and tracking project budgets
  • Change order management
  • Lien waivers and project closeouts
• Supervise office personnel, including scheduling, time/attendance tracking, and workflow coordination
• Partner with leadership to streamline processes and improve operational efficiency
• Provide administrative support across departments as needed

• Extensive experience with Quick Books Desktop (preferred 8–10+ years)
• Strong understanding of construction accounting principles and job costing
• Hands‑on experience with AIA billing, change orders, and project financial tracking
• Prior experience managing or mentoring administrative staff
• Exposure to systems such as Procore or similar construction software is a plus
• Excellent organizational skills with the ability to manage multiple priorities
• Strong communication and problem‑solving abilities

• Competitive base salary based on experience
• 401(k) with company match
• Paid time off and holidays
• Opportunity for growth within a stable and expanding organization
• Direct visibility and collaboration with leadership

This is a fully on‑site role based on Long Island, NY.

If you are interested, please send your resume to  for immediate consideration.

Military connected talent encouraged to apply.

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.