Accounting Coordinator II Veolia NA

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery.

Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Position

Purpose:

Responsible for performing three or more accounting/HR support functions including:
Accounts Payable, Billing, Accounts Receivable, Payroll, Collections, and journal entries. Provides support for special projects, audits and annual activities including budget preparation. Properly prioritizes daily tasks, supports a high volume of transactions with few or no quality issues and takes initiative to identify areas where skills and experience can benefit others within or outside of the accounting department. The Accounting Coordinator II receives training, guidance, and problem solving support from their supervisor on a periodic basis.

The position is expected to continually work on accounting skill development and enhancing their knowledge of the accounting processes and procedures.

• Review and follow-up on accounting maintenance reports including GR/IR receipt listing, Web Now invoice listing, A/P aging, etc.
• Assist with customer invoice collections inquiries to determine the status of payments and approximate collection date of receivables.
• Prepare monthly accounting reports.
• Prepare waste tracking schedules to support the accounts payable and billing processes.
• Prepare inter/intra company charges and review/reconcile inter/intra company charges from other Veolia locations.
• Prepare month-end journal entries according to prescribed procedures.
• Provide information for internal and external audit inquiries.
• Complete special projects as required and provide support for annual processes such as budgeting.
• Provide process improvement recommendations.
• Ability to document processes and procedures in written format.
• Assist others within and outside the accounting department providing insights and assistance as necessary
• Compile and review payroll information, including checking timesheets for accuracy and completeness, prior to routing data to ADP for processing.
• Assist new and existing employees with benefit changes, payroll questions, etc.
• Enter purchase order information into the purchasing system including proper account coding.
• Assist with purchasing card transactions including obtaining and uploading proper supporting documentation, communicating with vendors on payment and updating transactions with proper account coding.
• Route vendor invoices through the electronic approval process.
• Match purchase orders with vendor invoices and assign appropriate accounting general ledger codes on invoice and enter into the accounts payable system.
• Submit and process non-purchase order purchases including proper account coding.
• Handle vendor inquiries with reference to past due invoices and determine the status of invoice.
• Prepare customer invoices and reports.
• Enter customer cash receipts or assist the Shared Services Center with cash receipt application.
• Understand and apply sales and use tax rules that apply to vendor purchases and customer invoicing
• Other duties as assigned.

Education / Experience / Background:

• High School diploma or General Educational Development (GED) required
• Associates Degree in Accounting/Finance or related discipline preferred
• Prior related work experience of 2 years required

Knowledge / Skills / Abilities:

• Strong team player
• Excellent interpersonal and communication skills
• Time management: the ability to organize and manage multiple deadlines
• Strong customer orientation
• Computer proficient
• Intermediate Microsoft Excel and Word…