Billing Clerk

Description

We are looking for a detail-oriented Billing Clerk to support contract invoicing and collections activities for project-based work in Commerce City, Colorado. This position focuses on preparing accurate billings, tracking receivables, and ensuring charges comply with customer agreements and documentation requirements. The ideal candidate is organized, comfortable working across multiple priorities, and able to communicate effectively with clients and internal project teams.

Responsibilities:

- Review customer agreements to confirm invoices reflect approved pricing, payment terms, deadlines, and required supporting documents.

- Maintain accurate customer and project records in Acumatica, including setup details, budget updates, and approved change documentation.

- Create and distribute timely project invoices, including progress billing and lump-sum billing, while coordinating with project managers across multiple locations.

- Submit billing information through third-party construction payment platforms such as Textura, Procore, and GC Pay.

- Prepare billing trackers, lien waiver documentation, and reports that help monitor under billed project activity.

- Reconcile invoice activity with accounts receivable and general ledger records to support financial accuracy.

- Follow up with clients regarding outstanding balances and apply received payments within the billing system.

- Complete recurring journal entries related to equipment utilization and assist with sales and use tax filings across multiple jurisdictions.

- Contribute to month-end and year-end close activities, audit support, and ongoing improvements to billing processes and automation.

Requirements

- At least 3 years of experience in billing, contract invoicing, collections, or a related accounting support role.

- Background in construction billing, including AIA or other project-based invoicing methods.

- Working knowledge of billing systems and computerized invoicing processes; experience with Acumatica is strongly preferred.

- Advanced Excel capability, including functions such as lookups, pivot tables, and data analysis tools.

- Strong attention to detail with the ability to manage deadlines and balance multiple active assignments.

- Effective written and verbal communication skills for client follow-up and cross-functional coordination.

- Active Notary license required.

- Associate or bachelor's degree in Accounting, Finance, Business Administration, or equivalent practical experience preferred.

For immediate consideration, contact Leigh Goings on Linked In!

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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