Special Events Specialist

Position Overview

We are seeking a Special Events Specialist to join our team. In this dynamic role, you will take the lead in establishing, managing, and promoting city‑wide events and public recreation outreach initiatives. Ideal candidates will have proven experience organizing special events for municipalities and a deep understanding of logistics, community engagement, and cross‑functional collaboration. Your exceptional organizational abilities, interpersonal skills, and multitasking will be essential as you coordinate all aspects of our events.

• Knowledge:
  • Special events management
  • All assigned areas of recreation, specifically pertaining to special events
  • The policies, procedures, and activities of the Parks, Recreation & Golf Department
• Skills:
  • Planning, organizing, implementing, and evaluating a large community event
  • The use of audio and visual equipment
  • Using independent judgment and decision‑making within established policies
  • Creating basic marketing content for events using applications such as Canva
  • Public speaking and delivering presentations with poise, voice control and confidence
• Abilities:
  • Stay abreast of changes in policy, procedures, methods, and department needs
  • Be professional and work with a diverse population
  • Work successfully in a team‑oriented atmosphere that provides residents and employees with accurate information
  • Demonstrate good judgement and problem‑solving skills
  • Work with participants in need of program adaptation or reasonable accommodation
  • Communicate effectively with employees and various facility users to establish and maintain positive working relationships
  • Prepare written documents with correct format, punctuation, spelling, and grammar, using all parts of speech
  • Handle emergency or crisis situations and perform emergency care, if necessary
  • Handle sensitive or stressful situations with tact and diplomacy

• Bachelor’s degree in Recreation, event planning or related field and five years’ experience in event planning and oversight
• Equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered
• Current CPR and First Aid Certificate or ability to obtain within three months of hire
• Requirer's license and ability to operate various automobiles, including 15‑passenger vans
• CDL is not required for this position

Driving:
Drives a city or personal vehicle in the normal course of business, and drives a 15‑passenger van (no CDL required). Daily use of computer, keyboard, copier, scanner, printer, calculator, phone (desk & cell), camera, and electronic diagnostic equipment. Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel, and Active Net.

Other equipment:
Variety of tools and equipment, as determined by the need.

Physical activities:
Moderate physical activity that may include walking, sitting, standing, stooping, bending, reaching, lifting, and carrying. Frequently lifts, carries, and exerts up to 50 pounds.

Vision and hearing:
Must have visual acuity to see and read paper and electronic documents; must be able to answer telephones, communicate conversation, and respond to verbal inquiries.

Exposure to environmental conditions:
May be exposed to extreme heat, cold, dry, wet, odors, smoke, loud noises, vibrations, dust, or intense light. May be exposed to chemicals including cleaners, solvents, paints, and other potentially toxic agents.

Schedule:

Position generally scheduled Monday‑Friday; frequent evening and weekend work for special events. May require attendance at evening or weekend meetings, council sessions, or after‑hour events, and at off‑site meetings.

Additional working conditions:
May be exposed to work settings that vary in convenience and comfort. May be required to visit external, non‑city work sites with limited control over the environment.

Reasonable accommodation may be made to individuals with disabilities for the essential functions of the job.

NOTE:

This job description is not intended to be an exhaustive list of all responsibilities and qualifications.

The City of Commerce City is an equal opportunity employer.