Accounting Specialist

About the Role

The Accounting Specialist supports the Finance and Accounting Department by performing routine accounting and administrative functions with a focus on invoicing and account reconciliation activities. This position plays a key role in ensuring accurate and timely financial transactions related to warehouse operations, third‑party logistics (3PL) partners, and distributor activities. The Accounting Specialist will work collaboratively with operations, supply chain, and the finance teams of Wonderfield Distribution’s sister divisions to maintain accurate financial records for the organization.

• Prepare, review, and process customer and vendor invoices associated with warehouse, 3PL partners, and distributors, ensuring accuracy, completeness, and compliance with company policies and contractual terms.
• Verify supporting documentation for all billing transactions and resolve discrepancies in coordination with operations and supply chain teams.
• Reconcile assigned general ledger accounts and ensure proper documentation and resolution of variances.
• Prepare and post standard journal entries, accruals, and other accounting adjustments as directed.
• Assist with intercompany invoicing and reconciliation between sister divisions.
• Support the month‑end and year‑end close processes, including preparation of schedules, reconciliations, and supporting documentation.
• Maintain organized and accurate accounting records in accordance with company retention policies.
• Respond to internal and external inquiries regarding billing and account activity in a timely and professional manner.
• Contribute to the continuous improvement of accounting and billing processes to enhance accuracy and efficiency.
• Perform other related duties assigned to support departmental goals and company objectives.

• One to three (1–3) years of relevant accounting experience, preferably within a food distribution, logistics, or wholesale environment.
• Bachelor's degree in accounting, finance or related field.

• Experience with accounting software and ERP systems (preferably Microsoft Dynamics 365 Business Central).
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• High level of accuracy and attention to detail.
• Strong analytical, problem‑solving, and organizational skills.
• Effective communication skills, both verbal and written.
• Ability to work collaboratively across departments and manage multiple priorities in a deadline‑driven environment.

• Ensure all assigned invoices and reconciliations are completed accurately and within established time frames.
• Maintain a high standard of data integrity and compliance with internal controls.
• Demonstrate professionalism and reliability in all internal and external interactions.
• Contribute to a positive and collaborative work environment aligned with the company’s core values.

• Standard office environment.
• May require occasional extended hours during month‑end or year‑end closing periods.
• Regular use of standard office equipment including computer, phone, copier, and scanner.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.