Program Assistant, Programs and Subcontract Administration; PSA

Program Assistant, Programs and Subcontract Administration (PSA)

CHIRLA is a nonprofit organization founded in 1986 that works to advance immigrant rights and social justice. The organization supports diverse families and individuals through advocacy, education, and partnership.

The position provides support to the Director of Programs and Subcontract Administration and handles a range of administrative and compliance tasks. The ideal candidate is a proactive problem solver who can manage evolving departmental needs.

• Provide confidential administrative support to program staff
• Follow up with appropriate departments, under direction, to ensure compliance with agreements and respond to requests from subcontractors
• Prepare contract documents under attorney supervision using personal computer
• Compile, review, and organize reports, invoices, contracts, and other information for internal and external audits and meetings
• Assist in drafting and initial review of contracts under guidance
• Maintain files, correspondence, databases, records, certificates, and other documents
• Schedule, coordinate, and facilitate meetings and conferences, arrange travel, lodging, facilities, and reimbursements as needed
• Help liaise with outside partners and agencies to resolve day‑to‑day issues
• May lead, guide, and train staff or interns performing related work
• Pursue professional growth through seminars, workshops, and affiliations
• Maintain tracking system and calendar for project progress
• Perform miscellaneous job‑related duties as assigned
• Provide administrative assistance to the Director and related supervisors

• Bachelor’s degree in a field that includes logical reasoning, efficiency development, management, marketing research, or statistics
• Two years of experience in a high‑paced environment
• Ability to grasp and interpret legal documents
• Systematic knowledge of databases and tracking systems
• Superb organizational skills and attention to detail
• Ability to work under pressure and meet deadlines
• Ability to work independently and as part of a team
• Strong written and verbal communication skills
• Proficient in Microsoft Office, One Drive, and scheduling software
• Ability to develop and maintain record‑keeping systems and procedures
• Knowledge of planning and scheduling techniques
• Strong interpersonal skills for working effectively with diverse constituencies
• Database and records management skills
• Skill in organizing resources and establishing priorities
• Highly organized and detail‑oriented, able to manage deadlines and multiple tasks efficiently
• Project management experience is a plus

• Extremely organized, able to work under pressure and within tight deadlines, and manage multiple projects at various stages

• Highly self‑motivated, creative, takes initiative, learns quickly, flexible, works well with interdisciplinary teams
• Demonstrated teamwork with colleagues from diverse backgrounds, both in person and remotely
• Ability to establish and maintain effective relationships throughout the organization
• Proactive in assigned responsibilities, completing tasks and using technology to maximize efficiency
• Committed to immigrant and worker rights and CHIRLA’s mission
• Willingness to use personal vehicle for travel between sites
• Flexibility for evening and weekend work
• Strong oral and written advocacy skills and organizational prowess
• Capability to work and problem‑solve under pressure
• Strong commitment to CHIRLA’s mission of empowering low‑income communities
• Effective interpersonal communication with diverse groups

Job Title:

Program Assistant, Programs and Subcontract Administration (PSA)

Salary: $28.00 per hour

Benefits: generous time off, health, dental, vision, and 401(k) plan

FLSA Classification:
Non‑Exempt/Hourly, full‑time regular

Classification:
Included in CHIRLA’s bargaining unit (AFSCME Local 4501)

Reports To:

Director of Programs and Subcontract Administration

Start:
Immediately

Location:

Compton, CA

CHIRLA is an equal‑opportunity employer and makes employment decisions on the basis of merit and administers all terms and…