Accounting Specialist

Job Title: Accounting Specialist, Onsite

Location: Verus Associates Inc. (Concord, CA)

Department: Accounting & Finance

Reports To: Controller

The Accounting Specialist is responsible for supporting core accounting functions, account reconciliations, reporting, and financial analysis. This role ensures accurate financial records, and transparent reporting to support management decision-making. Strong attention to detail, analytical skills, and effective cross-functional communication are essential for success in this position.

• Reconcile bank and credit card statements and relevant accounts
• Assist with preparing and posting journal entries to ensure accurate financial records
• Identify and resolve reconciling items in a timely manner
• Support cash flow monitoring and forecasting activities
• Assist in preparing statistical and financial reports for management review

• Assist with sales tax reconciliation across multiple jurisdictions
• Prepare and support monthly, quarterly, and annual sales tax filings as required
• Maintain supporting documentation for audits and compliance purposes
• Coordinate with internal teams to resolve tax-related discrepancies and update tax related matrix for Accounts Receivables needs

• Collaborate with department leaders to monitor operating expenses and track budgets
• Support financial transparency through detailed reporting and variance analysis
• Assist management with ad hoc financial analysis and reporting requests
• Help ensure expenses are properly classified and aligned with budgetary guidelines

• Work closely with Project Managers, Procurement, and department leaders to resolve accounting issues
• Assist clearing WIP
• Respond to vendor and internal inquiries in a timely and professional manner
• Support the accounting team with additional tasks and special projects as requested by the Controller

• Provide documentation and support for internal and external audits
• Assist in maintaining accurate and well-organized accounting records
• Support continuous improvement of accounting processes and internal controls
• Cover other accounting and finance department positions as needed

Minimum Qualifications:

• 3+ years of experience in accounts receivable, accounts payable, or general accounting role.
• 2+ years of experience in an Accounting Assistant role (preferred)
• Familiarity with accounting software and Microsoft Office excel, word and outlook.
• Strong attention to detail and accuracy, excellent communication, problem-solving, and analytical skills.
• Ability to manage multiple tasks and meet deadlines
• Bachelor’s degree in accounting, Finance, or related field preferred OR equivalent experience.
• Proficiency in accounting software and Microsoft Excel, including Pivot Table experience.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Experience in reconciliations and financial reporting.
• Knowledge of internal controls and compliance standards.

This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties and responsibilities may be added, deleted, or modified as required.