Accounting Technician

Definition

Under general direction, incumbents perform a variety of moderately complex or specialized fiscal, financial, statistical and accounting department functions in support of CCCERA. The responsibilities of an Accounting Technician may include data entry and maintenance of retirement system databases, reconciliation of investment accounts, ledgers and cash accounts; assisting with the preparation of various governmental agency financial and statistical reports; and other related work as required.

Receives general supervision from the Accounting Supervisor. Exercises no supervision over staff.

This classification is responsible for independently processing financial records and transactions within CCCERA's Accounting Department with minimal supervision and is distinguished from the Accounting Specialist classification in that the latter is responsible for more complex and higher-level technical accounting work, requiring an increased-level of discretion and independent decision-making, and provides technical assistance and or functional direction to lower-level accounting support staff.(Illustrative

Only)

Management reserves the right to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a variety of moderately complex accounting duties in support of CCCERA's fiscal transactional operations.
• Processes account payables to ensure that all charges are in compliance with policies and procedures; compares invoices, supporting documentation, and signatures to confirm paperwork is accurate; resolves invoice discrepancies.
• Processes invoices for periodic check runs; runs reports within the financial management system and compares to transaction worksheets to confirm they match and are accurate; submits to higher level accounting staff for review prior to final processing.
• Processes refunds from the Member Services Department; sets up member information within the financial management system; codes and enters all accounts for payment processing.
• Reviews and checks payroll deductions from the Retiree Payroll for accuracy prior to formatting, printing, and preparing the monthly Retiree Payroll check run; codes all payroll deductions for correct payer source; requests Payroll Deduction Report from Retirement Services Department and prints backup documentation and mailing labels.
• Maintains the petty cash fund; handles disbursements and balancing of the fund; reconciles and replenishes the fund.
• Performs duties in support of the purchasing function; sets up and maintains database for new vendors; reviews quotes for services to identify and resolve discrepancies; verifies changes with management; communicates with vendors regarding statements and invoices; creates purchase orders; scans and files all supporting documentation.
• Checks, indexes, and files paid invoices, purchase orders, claims, and other financial papers.
• Creates, maintains, and records financial transactions and data on accounting software, spreadsheets, and databases; monitors expenditure codes and, within established guidelines, adjusts as needed.
• Performs arithmetic calculations and verifies totals and extensions using Excel and 10-key calculators.
• Supports record retention, record keeping, and maintenance of office supplies inventory.
• Assists in a variety of general office support work such as gathering, organizing and maintaining various files, preparing reports, forms, and specialized documents.
• Assists in preparation of year-end documentation, including providing work papers that support financial statement balances, checking and proof-reading certain general ledger accounts for accuracy, completeness, and compliance with internal and external policies.
• Assists in compiling expenditure data from professional services consultants and investment managers on Excel spreadsheets and reconciles to the general ledger on an ad hoc basis.
• Performs related duties as assigned.

• Operations, services, and activities of an accounting department.
• General understanding of accounting policies and procedures relevant to work performed…