Certified Payroll Specialist

Certified Payroll Specialist

Position Summary:

The Certified Payroll Specialist is responsible for processing payroll accurately and on time, maintaining payroll records, ensuring compliance with federal, state, and local wage and hour laws, and supporting audits, reporting, and employee payroll inquiries. This role typically requires strong knowledge of payroll systems, tax withholding, garnishments, benefits deductions, and certified payroll reporting requirements.

Key Responsibilities:

Process weekly, biweekly, semimonthly, or monthly payroll for employees

Prepare and submit certified payroll reports as required

Maintain payroll records, earnings, deductions, taxes, and direct deposit information

Ensure compliance with prevailing wage, union, and government contract payroll requirements

Reconcile payroll reports, general ledger entries, and tax filings

Administer wage garnishments, benefit deductions, and payroll adjustments

Respond to employee questions regarding pay, taxes, and deductions

Support payroll audits and year-end processing, including W-2 preparation

Partner with HR, finance, and project teams to validate employee and labor data Monitor changes in payroll laws and regulations to maintain compliance