Strategic Planning and Communications Assistant II; F5CC

Posted on October 07, 2019

The Strategic Information and Planning Department is responsible for evaluating the work of First 5 Contra Costa and seeking ways to expand upon it through advocacy and partnerships. The Communications Department is responsible for developing and implementing methods of internal and external communications to advance First 5 Contra Costa’s efforts to improve support and services for young children.

The Assistant II will play a critical role in providing administrative support, maintaining smooth operations, and supporting areas of overlap and intersection between and within the two departments. This role requires a person with great attention to detail, a helpful disposition, the ability to be flexible and adapt to changing priorities, a high degree of professionalism, and the willingness to learn.

• Provide administrative or other support in the development of materials, activities, and events.
• Support a collaborative, efficient workflow between the Strategic Information and Planning and
• Organize and support meetings, including scheduling, maintaining internal calendars, duplication of materials, purchase/preparation of refreshments, note taking, and tracking delegated tasks.
• Ability to manage multiple projects and make independent decisions.
• Provide expertise or training to staff members, contractors, and/or community members as necessary.
• Maintain positive relationships with staff, contractors, partners, and community members.
• Work independently and as part of a team in a fast-paced, challenging environment.
• Perform general clerical duties such as filing, faxing, copying, correspondence, and mailing materials.
• Process and handle confidential information and files with discretion.
• Represent department when needed to agencies, commissioners, community members and others.
• Participate, as a staff team member, in other First 5 activities and projects as needed.
• Support the organization in shared administrative duties such as welcoming visitors, allowing
• guests and visitors access to the office, maintaining office areas, and other specially assigned duties.
• Perform occasional office errands.
• Other duties as assigned.
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