Director of Administration

Overview

The Director of Administration provides high-level administrative support to the President & CEO and plays a key role in ensuring efficient executive operations. This role requires a proactive, detail-oriented professional who can manage complex calendars, lead special projects, coordinate high-level events, and support internal operations. The Director of Administration serves as a liaison across departments and with external partners, ensuring alignment with organizational objectives.

They act as the central point of contact for all Affiliate Food Banks and Northern California Cluster members.

End date: February 28, 2026

Opportunity type: Job

Category: Administration (e.g., Finance, IT, HR)

• Provide executive-level administrative support to the President & CEO, including complex calendar management, scheduling meetings of multiple stakeholders, travel coordination, and timely processing of expense reports.
• Act as a key partner to the executive team by supporting team meetings, drafting agendas and presentations, tracking action items, and capturing detailed meeting notes.
• Attend meetings on behalf of the CEO to take notes, monitor project progress, and report back.
• Serve as a reliable backup to other senior executives during absences or periods of high demand.
• Lead and manage cross-departmental projects and organization-wide initiatives such as implementation of the strategic plan.
• Monitor and drive progress on key strategic initiatives, keeping leadership focused on outcomes and organizational impact.
• Lead high-priority projects, from planning to execution, ensuring measurable outcomes and alignment with organizational goals.
• Communicate change and solicit feedback on key projects, ensuring staff, board, and other stakeholders understand and provide input on proposed changes.
• Serve as a liaison between the CEO, board members, and external partners, managing relationships and communications.
• Attend collaborative meetings and trainings at the community, county, and state level.
• Act as the central point of contact for Affiliate Food Banks and Northern California Cluster partners, coordinating monitoring visits, Cluster meetings, and connecting partners with the appropriate FBCCS staff to problem-solve and share best practices.
• Serve as a liaison between the Food Bank and external partners in the Food Bank’s Northern California region.
• Improve connection between FBCCS, Affiliate Food Banks, the California Association of Food Banks, and Feeding America.
• Identify, recommend, and implement process improvements to enhance efficiency, performance, and organizational scalability.
• Coordinate and execute offsite events and executive meetings, overseeing logistics, budgets, materials production, vendor management, and overall event execution.
• Draft and edit professional documents, including correspondence, presentations, and reports; conduct research and ensure accuracy across all content.
• Collaborate cross-functionally with internal stakeholders to align administrative operations with strategic goals.
• Work closely with the broader executive team to ensure streamlined communication and coordination across departments and external partners.
• Support workforce planning, talent acquisition, and organizational development initiatives as directed by senior leadership.

• 5–7 years of progressive experience in administrative support, office management, or executive assistant roles.
• Minimum 2 years supporting VP-level or higher executives.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); comfortable learning and adapting to new technologies.
• Excellent verbal and written communication skills, with demonstrated ability to draft polished, professional content.
• Proven ability to manage multiple projects and priorities in a fast-paced, dynamic environment.
• Highly organized, detail-oriented, and capable of working independently with minimal supervision.
• A collaborative team player with strong interpersonal skills and the ability to engage with stakeholders at all levels.
• Trusted to handle sensitive and confidential information with integrity and discretion.
• Experience planning and…