Senior Administrative Analyst

Senior Administrative Analyst

The City of Concord is currently seeking to fill one Senior Administrative Analyst vacancy in the Public Works Department. The Senior Administrative Analyst will be responsible for managing the administrative functions for Public Works. Ideal candidates have strong background in budget, financial analysis, project management and contract administration.

This position is required to work on site full time, five days per week; it is NOT eligible for a 9/80 schedule or hybrid work schedule.

The Public Works Department strives to develop and provide a variety of customer driven maintenance services and programs to protect the City’s investment of infrastructure, public facilities, and equipment; and ensure the health and safety of Concord’s community in the most efficient and cost-effective manner. The Department is comprised of 89 full time staff across multiple divisions:
Administration, Facilities Maintenance, Infrastructure Maintenance, and Parks Services, and Transportation.

The Administration Division provides customer service to both internal and external customers. This includes internal administrative and clerical support as well as responding to concerns from the public, ranging from report of graffiti or illegal dumping to problems with City streets or parks. The division is additionally responsible for contracts, agreements, insurance, and invoice procedures and support, as well as interfacing with other agencies in the reporting of issues or problems.

• Developing program budgets, monitoring expenditures, preparing and reconciling financial statements for the Public Works Department and associated Capital Improvement Projects.
• Developing and analyzing complex models and relational databases using statistical methods to provide summary data, dashboards, and reports and projections on expenditure, revenue, and human capital utilization.
• Assisting in financial analysis and reporting; assisting with preparation of detailed and complex management reports.
• Conducting utility rate analysis, enterprise fund management, and identifying opportunities for revenue enhancement and fee structuring.
• Coordinating administrative and procedural actions for a landscape and lighting district.
• Implementing a workplace safety training program.
• Developing and monitoring departmental performance measures.
• Analyzing and interpreting existing, newly enacted and proposed local, state, and federal legislation and regulations for financial and programmatic impacts on the agency.
• Partnering with other City departments in the development, support, and execution of Capital Improvement Projects (CIP).
• Creating consistent procedures for routine management functions, including the roll out of project reporting, and drive the implementation of internal initiatives related to the Department's management plan.
• Assisting Public Works management in preparing staff reports, presentations to outside agencies, administration of competitive bid processes and development and evaluation of management and administrative policy.

• Has a strong background in budget preparation and tracking.
• Has knowledge of Proposition 218 and experience ensuring compliance as it pertains to utility rates.
• Has experience in contract management.
• Has experience preparing reports, including preparing staff reports to City Council and other governing boards.
• Possesses grant writing and grant management experience.
• Possesses supervisory and performance management experience.
• Possesses project and program management experience.
• Possesses extensive high-level customer service experience.
• Is a highly motivated self-starter.
• Has a keen eye for detail.
• Possesses excellent verbal and written communication skills.
• Embraces, promotes, and is guided by the City’s Mission, Vision and Values.

The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’…