Administrative Assist​/Receptionist

Administrative Assist/Receptionist

• Date:
  July 19, 2026
• Location:
  
  Concord, CA
• Category:
  Nonprofit
• Job type:
  Full Time

Join us in supporting a healthy local food system, and apply to one of our open positions in our Concord, CA office below. Full-time employees receive health insurance, a 401(k) plan with employer matching contributions, plus several other benefits.

About PCFMA:
The Pacific Coast Farmers' Market Association (PCFMA) supports California farmers and Bay Area communities by operating vibrant certified farmers' markets that connect local agriculture with consumers. Our Administration team provides the operational support that keeps our organization running efficiently.

The Administrative Assistant / Receptionist is the first point of contact for visitors, vendors, partners, and staff while providing essential administrative support to the organization. This role combines customer service, office administration, and financial processing to ensure the efficient day-to-day operation of the Administration Center. The ideal candidate is organized, detail-oriented, friendly, and enjoys working in a fast-paced, mission-driven environment.

• Welcome visitors and provide a professional first impression.
• Answer, screen, and route incoming phone calls and respond to general inquiries.
• Monitor shared email inboxes and direct communications to the appropriate staff.
• Receive, sort, and distribute mail, packages, and deliveries.

• Process financial logs and farmers' market scrip transactions.
• Enter and maintain accurate information in Salesforce and other organizational systems.
• Prepare, scan, file, and organize documents and records.
• Provide administrative support for Finance, Human Resources, and other departments as needed.

• Maintain office supply inventory and coordinate ordering.
• Monitor office equipment and arrange maintenance or repairs when needed.
• Help maintain an organized, professional office environment.
• Assist with special projects.

• High school diploma or equivalent.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Excellent customer service and communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• Ability to work independently and as part of a collaborative team.
• Professional demeanor and commitment to confidentiality.

• Previous administrative or receptionist experience.
• Experience supporting finance or office operations.
• Experience with Salesforce or other database systems.

• Work primarily in an office environment.
• Regularly sit, stand, walk, and use standard office equipment.
• Occasionally lift or move office supplies and packages up to 25 pounds.
• Occasionally work flexible hours based on business needs.

• Hourly Rate: $20.00–$21.00 per hour
• Non-exempt position
• Part-time or full-time, year-round
• Full-time employees are eligible for employer-paid health insurance and a 401(k) retirement plan with employer matching contributions, subject to plan eligibility and waiting periods.

this position is: hourly, $20/hr +