Executive and Board Affairs Coordinator

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Concord Administration Office, Concord, CA, US

2 days ago Requisition

Salary Range: $73,960.00 To $95,000.00 Annually

Planned Parenthood Northern California (PPNorCal) is seeking an Executive & Board Affairs Coordinator at our Concord Administrative Office. This role is full-time, 40 hours per week. Planned Parenthood Northern California (PPNorCal) offers a comprehensive benefits package, including 100% employer-paid medical insurance for full-time employees, 75% coverage for dependent children, 25% coverage for spouses/domestic partners, dental and vision insurance, employer-paid life and long-term disability coverage, earned time off (ETO) and paid sick time accrued based on hours worked, a 403(b) retirement plan with up to 4% employer match after 12 months, and 10 paid holidays plus 2 floating holidays each year.

Work Schedule:

Monday: 8:30 AM – 5:00 PM

Tuesday: 8:30 AM – 5:00 PM

Thursday: 8:30 AM – 5:00 PM

Friday: 8:30 AM – 5:00 PM

* After hours and weekends as needed

SUMMARY

The Executive and Board Affairs Coordinator provides efficient, dedicated, high-quality administrative and clerical support to the Executive Team. Provides dedicated administrative and Board and Board Committee meeting and governance support to the Manager of Executive and Board Affairs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible for providing primary high-level administrative support to the Executive Team. This includes scheduling meetings, assistance with presentations, and all other routine administrative needs
• Understands and proactively prepares what is needed for meetings, consulting with the Executive Team when needed
• Prioritize conflicting needs and proactively addressing impediments
• Maintain the executive’s calendar, appointments, and daily schedules. This includes scheduling department meetings for each business unit
• Aid executives through their schedules and help with any personal tasks, including reserving meeting rooms and travel arrangements
• Draft, review, copy, and file confidential documents and organizational correspondence for the executives
• Frequent management of confidential information and interaction with leadership requires poise and polished communication skills
• Reconcile Executive Team monthly credit card reports and expense reimbursement reports
• Creates and revises letters, reports, and other documents as assigned using intermediate/advance skills with Microsoft Word, Excel, PowerPoint and Adobe Pro software
• Coordinates vital communications within and between the administrative staff and health centers/regional offices
• Coordinates and executes routine, ongoing, long-term, and seasonal administrative tasks, and special projects
• Interacts with internal and external customers, partners, and contacts disseminating appropriate information, handling inquiries, and resolving concerns
• Provides dedicated administrative and clerical support to the Manager of Executive and Board Affairs, and Executive Team as requested, including scheduling of meetings, travel arrangements,
• Assists the Manager of Executive and Board Affairs with the support of Board, Board Committees, and task force meeting coordination, communications, and logistics
• Attends Board and select Board Committee meetings and assists with preparing agendas and meeting materials for distribution; preparing minutes; making travel arrangements, and processing expense reports
• Schedules and coordinates meetings, training sessions, staff activities, and other department and organization events (includes ordering/setup/clean-up of refreshments for meetings)
• Runs errands as necessary.
• Maintains a Standard Operating Procedure (SOP) document for all regular processes
• Active participation in the advancement of PPNorCal’s Diversity, Equity, and Inclusion commitment

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each…