Payroll and Benefits Coordinator

Job Description

Mission:
Nashoba Brooks School educates children for a life of continuous learning, accomplishment, and leadership in a diverse and changing world. The School nurtures students’ growth and character, while fostering the development of each child’s personal excellence in academics, athletics, and the arts.

Summary:

The payroll and benefits coordinator is a 12‑month, part‑time (50%, benefit eligible) position reporting to the director of finance. The officer is responsible for payroll and benefit administration, recruitment and onboarding of new employees, coordination for the annual review and revision of the employee handbook, and compliance with state and federal regulations relating to payroll and benefits. Other duties may be assigned by the director of finance.

• Prepare and manage bi‑weekly and semi‑monthly payroll.
• Prepare quarterly payroll reconciliations for annual audit.
• Maintain and monitor internal accounting ledgers of all payroll/compensation activities.
• Process 1099 contractor contracts.
• Process and run year‑end W‑2s.

• Manage benefits for current employees, including enrollment management, inquiries, and problem resolution regarding pension, tax‑deferred benefits, short‑and‑long‑term disability, FMLA, life insurance, and workers’ compensation within the Paycom payroll system.
• Manage terminated employees’ paperwork, including COBRA, unemployment, and monitoring payments of COBRA participants.
• Prepare all insurance payables; review billing statements, verify participant contributions, and authorize payments.
• Assist in research and development of new plans or modifications to existing plans.
• Provide data requests for benefits‑related census and benchmarking.
• Organize, prepare, and conduct annual benefits open enrollment.
• Maintain employee files, including attendance records.
• Notify employees of time‑off balances.

• Update the Paycom payroll system annually for attendance policy updates, benefit policies, announcements, calendars, etc.
• Maintain Paycom payroll system EDI feeds and accuracies.
• Coordinate, maintain, and monitor employee and parent Criminal Offender Record Information (CORI) database and (SORI) database, including fingerprint‑based criminal background checks and providing homeroom teachers with updated CORI lists.
• Serve as point of contact for MEP Retirement newsletters, 403b audit paperwork collection, such as employee census and payroll reports.
• Annual compliance and reporting as assigned.
• Send out annual contracts and seasonal stipends.

• Coordinate the process for annual employee handbook review and revision.
• Manage compliance and review of human resources‑related policies and procedures for School employees.
• Coordinate recruitment and onboarding of new employees (e.g., postings, managing position descriptions).

The payroll and benefits coordinator models integrity, professionalism, curiosity, responsibility, creativity, and respect for all persons. The role advances the School’s core values of integrity, collaboration, inclusivity, empathy, and resilience.

• Job
• Final date to receive applications:
  Posted until filled
• Posted:
  Jun 25, 2026
• Position Type:
  Part‑time
• Starting Date:
  To Be Determined

• Prior payroll and benefits experience preferred but not required; google spreadsheets experience and knowledge preferred; must be available in person Monday‑Friday.
• At least 1 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required.

• Nathalie Gonzalez, Director of Finance
• 200 Strawberry Hill Road
• Concord, Massachusetts 01742
• Phone: 978‑369‑4591
• Email: ngonzalez