Assistant Director of Facilities

Overview

We are seeking a dedicated and proactive Assistant Director of Facilities to join our dynamic team. The Assistant Director of Facilities will work closely with the Director of Facilities to ensure the efficient operation, maintenance, and management of Middlesex School's physical infrastructure. This role is critical in helping to create a safe, functional, and aesthetically pleasing environment for all students, employees, and visitors.

• Directs the day-to-day management and leadership of the Facilities department.
• Manages a team of 30+ tradespeople, housekeepers, and other professionals to ensure the maintenance, upkeep, and repair of current School physical assets across a 350-acre campus with buildings totaling over 500,000 square feet.
• Partnering with the Director of Facilities to provide daily and weekly leadership and direction on all matters related to the physical plant on campus and in the development of campus including the expansion of the physical assets.

• Monitor, review, and approve timecards and time off for assigned employees
• Interview, hire and train departmental staff
• Organizes and oversees the workflow, job assignments, schedules, and work of departmental staff
• Responsible for leading and executing special projects deemed as such by the CFOO; prepares and conducts training for new hires and current staff for assigned employees
• Reviews performance evaluations provided by department leads and provides additional input that are timely and constructive
• Handles discipline of supervised employees and their subordinates up to and including termination in accordance with school policy
• Provide opportunities for recertification for continuing education to facilities department staff

• Directs the execution of maintenance, upkeep, refurbishment, and improvement of physical assets and natural resources on campus
• Maintain and improve the integrity of the School’s physical assets including equipment, buildings, housing, classrooms, playing fields, forests, ponds, undeveloped lands
• Deploy the department’s human resources to accomplish the overall department goals and the School’s mission in the most efficient manner possible
• Executes a system of work practices for recurring work that maximizes the use of the resources provided
• Participate in planning and aid in the management of multiyear capital improvement projects
• Act as the primary point of contact for all foremen, leads, and trades
• Coordinate and manage onsite vendors
• Conduct daily/weekly/monthly inspections of the campus and provide data to Director of Facilities to aid in the development of departmental plans and budgets
• Member of the on-call facilities team to respond to after hours needs
• Performs other related duties as assigned

• Excellent verbal and written communication skills
• Ability to use computer-based software including email, computerized maintenance management system, and smart phone/mobile devices, and MS Office
• Ability to work independently and handle multiple priorities and deadlines simultaneously
• Strong analytical and problem-solving skills as well as a strong customer focus
• Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of School life
• Organized with attention to detail
• Strong managerial skills
• Ability to communicate effectively with a variety of community and cultural groups including students, parents, staff, faculty, and city/state officials and law enforcement
• Ability to prioritize, plan, and organize work
• Ability to analyze emergency situations accurately and take prompt action
• Sufficient ability to read, write, speak, understand, and communicate in English to complete work efficiently, effectively, courteously, and to coordinate with other leaders within the department and across the organization

• Within the New England region as needed based on scheduling of resources
• Limited travel for attendance of training or conferences

• High school diploma or equivalent required; with 10 or more years of tradesperson leadership roles – or – Bachelor’s degree in business management or construction management with 5 or more years of leadership roles
• Possess and maintain valid driver’s license
• Ability to obtain and/or maintain licensure in a trade or maintains general contractor’s license

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.