Accounts Payable Supervisor

Accounts Payable Supervisor (Job )

Department of Safety, Division of Administration, Accounting and Financial Reporting Bureau,
33 Hazen Drive, Concord, NH 03305.

Position# 10519. Work week: 37.5 hours per week. Non‑exempt.

Location
Concord, NH

Salary
$25.40/hour – $34.14/hour. Trainee status available at $24.34/hour.

Summary
Plans, organizes, monitors and balances encumbrances of agency contracts, accounts payable, and Department of Safety appropriations for Capital Projects. Manages the Department of Safety P‑Card processes.

Key Responsibilities

• Manage P‑Card functions by supervising technical use, training, and maintaining knowledge of policies and procedures.
• Review, analyze, and approve requisitions submitted to Accounts Payable, ensuring purchasing rules are followed before submission to Department of Administrative Services for purchase order creation.
• Verify interface data by monitoring monthly reports and work with DAS to correct errors.
• Provide internal controls and review AP, RQ, and P‑Card payment transaction data entry for proper account distribution and availability of funds.
• Authorize approvals in the work system and approve payment in NHFirst to the bank system.
• Analyze and prepare financial reports for appropriation expenditures on a monthly basis and for year‑end reporting.
• Analyze account balances and prepare management reports on encumbrances to determine if liquidation is needed; approve transfer of funds and expenditure documents for copy center, warehouse, and postage.
• Plan, assign, and direct the workflow of accounts payable staff in preparation of payment vouchers and transfers of expenditures.
• Perform staff evaluations, approve leave, and assist in disciplinary actions and hiring choices.
• Prepare and implement training and cross‑training of unit employees to ensure compliance with operating procedures and continuous workflow improvements.
• Work with vendors to resolve accounts payable issues and provide guidance to other divisions and agencies.

Minimum Qualifications

• Education/
  
  Experience:
  
  Bachelor’s degree in accounting, auditing, or related field and 1 year of experience, OR equivalent combination of 5 years of education and experience after high school.
• License/Certification:
  None.
• Other requirements:
  Must pass a fingerprint‑based criminal background check and motor vehicle record check.
• Trainee option:
  Candidates with 4+ years of relevant education and experience after high school may be considered and hired in trainee status.

Preferred Qualifications
None.

After‑Hire Requirements
None.

Career Advancement Opportunities

• In‑Band Advancement:
  No.
• Broad Group Level Advancement:
  No.
• Other criteria:
  None.

Total Compensation Information

• Health benefits:
  
  HMO or POS Medical and Prescription Drug plans (actual value varies by selected plan).
• Retirement: 12.87% of pay (State’s share of employee’s retirement).
• Dental Plan at minimal cost for employees and families (value $500–$1800).
• Flexible Spending accounts for healthcare and childcare reimbursement.
• State defined benefit retirement plan and Deferred Compensation 457(b) plan.
• Work/life balance: flexible schedules, paid holidays, and generous leave plan.
• Life insurance: $50,000 state‑paid plus additional low‑cost group life insurance.
• Incentive‑based Wellness Program (ability to earn up to $500).

For further information, contact Jocelyn Sy‑Santiago, Bureau Chief, ‑Santiago.gov or 603‑223‑8021.

EOE. TDD Access:
Relay NH1‑800‑735‑2964.