CPHS Admissions Coordinator

Department:
College of Pharmacy & Health Sciences Status:
Full Time Position Summary

The CPHS Admissions Coordinator leads day-to-day admissions operations for graduate and professional programs, supporting recruitment, application processing, interview coordination, and matriculation. This role serves as the primary point of contact for prospective students and ensures a high‑quality admissions experience through clear communication, effective event coordination, and accurate data management. The coordinator partners with internal and external stakeholders to support enrollment goals and strengthen recruitment efforts.

• Process and maintain applications utilizing CRM and centralized application systems, ensuring completeness of all required materials (e.g., transcripts, test scores, etc.).
• Evaluate application materials to support interview selection and admissions decisions.
• Update applicant and student data in systems, including GPA, status changes, and notes.
• Review compliance requirements (e.g., background checks, screenings, immunizations, etc.).
• Review background checks, substance abuse screenings, and immunizations of all incoming CPHS students, as required by the assigned program.

• Represent CPHS at on‑campus, off‑campus, and virtual recruitment events.
• Build and maintain relationships with advisors, faculty, and external partners.
• Assist with undergraduate pre‑health recruitment and outreach initiatives.
• Develop and improvement recruitment presentations and strategies.

• Plan and execute interview days, open houses, visitation events, webinars, and orientations.
• Coordinate logistics and communication for applicants, faculty, student ambassadors.
• Collaborate with departments to support dual‑degree and program‑specific events.

• Serve as primary point of contact for prospective and admitted students.
• Provide timely, accurate advising on admissions requirements and processes.
• Respond to inquiries within 24 hours.

• Utilize CRM, CAS, SIS, and database systems to manage applicant and student data efficiently.
• Track recruitment data and support assessment initiatives.
• Submit weekly and monthly reports to leadership.
• Ensure website, academic bulletin, and program pages are current.

• Supervise and coordinate student ambassadors.
• Maintain training materials and admissions coordinator manual.
• Participate in institutional events (e.g., White Coat, Graduation, etc.).

Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

• Two years or more years of experience in admissions preferred.
• Experience in CRM, SIS, MS Office, and social media marketing knowledge and skills preferred.
• Experience in a higher education or non‑profit sector preferred.

• Demonstrates strong attention to detail and accuracy while performing repetitive and data‑intensive tasks.
• Communicates clearly, professionally, and effectively with diverse audiences through written and verbal channels.
• Possesses strong interpersonal, organizational, and time management skills, with the ability to prioritize competing responsibilities.
• Proficient in standard office technologies and adaptable to learning new and emerging systems quickly.
• Familiarity with Customer Relationship Management (CRM), Common Application Systems (CAS), Student Information Systems (SIS), and relational databases preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital communication platforms, including web, text, and chat tools.
• Experience managing and maintaining social media platforms in a professional or organizational setting.
• Demonstrates professionalism, discretion, and sound judgement when interacting with students, faculty, staff, leadership, and external partners.
• Works effectively both independently and collaboratively in a team‑oriented and diverse environment.
• Applies critical thinking and sound…