Administrative Support Associate

Posting Details

Classification Information

Position/Classification Title Administrative Support Assoc

Classification Type SHRA

Position required to work during periods of adverse weather or other emergencies: N
- Not Mandatory

Minimum Experience/Education

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Years Experience, Skills, Training, Education

Bachelor’s degree and at least three years’ experience in an executive-level academic/University office environment or high school diploma (or equivalent) and five years’ experience in an academic/University setting.

• Have ability to exercise independent judgment in daily tasks, but also, when/where necessary, show ability to recognize and observe administrative authority and oversight parameters; show sensitivity to confidential functions of the Office & ability to retain confidentiality; adapt in an evolving environment; and learn University-based student and financial software platforms and specialized technology utilized by the University and Dean’s Office.
• High-level organizational and communication (verbal and written) skills.
• Proficient in Excel database and functions, Microsoft Word or other word processing applications, PowerPoint/Publisher, email, and Internet-related research navigation.

Required License or Certification N/A

Primary Purpose of Position

This position will have responsibility for assisting the Dean’s Office in the College of Arts, Humanities and Social Sciences ( CAHSS ) in the day-to-day operation of its required functions. This position also will provide support to the College of Arts, Humanities and Social Sciences Dean’s Office personnel and six departments in meeting the overall strategic objectives of the Office as the College/University focuses on increased research/scholarly activity and community engagement in the arts, humanities and social sciences.

The position will support two Associate Deans and serve as the initial contact for the Dean’s Office. The role will also provide additional support to the Dean/Executive Assistant . Responsible for file maintenance and works closely with the other staff. Orders equipment/supplies for the efficient coordination/implementation of Dean’s Office tasks/work assignments. The position serves as the CAHSS building representative regarding room/building space scheduling for classes/events, and plays an increased role in the planning and coordination of high-profile CAHSS special events,

As one of the largest academic units at North Carolina A&T State University, with over 2,000 students, the College of Arts, Humanities and Social Sciences ( CAHSS ) develops academic and professional programming based upon and consistent with employment trends that capitalize on the elements of an arts, humanities and social sciences education as well as enhance the visibility of its varied programs.

CAHSS endeavors not only to promote internal synergies and collaborations amongst its departments (i.e., Criminal Justice, English, History & Political Science, Journalism & Mass Communication, Liberal Studies, and Visual & Performing Arts), but also to engage external professional and research partnerships with a focus on preparing graduates ready to further workforce and/or higher education pursuits.

Work Hours 8:00am - 5:00pm on Monday
- Friday

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Required Competency Communication
- Verbal/Written

Duties

• Serves a critical function for the Dean’s Office as it performs frontline duties to include daily interaction with faculty, students, staff, and other personnel of the College and University, interaction with funding agency personnel/representatives external to the College/University, special project vendor liaison, and interaction with community/corporate-based entities, as well as VIP guests of the…