Deputy Clerk ​/ Estates Clerk

Agency Clerk of Superior Court Division CSC New Hanover

Job Classification Title Deputy Clerk (S) Position Number  Grade JC01

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

SALARY RANGE: $43,810.00 - $60,502.00

The Office of the Clerk of Superior Court, New Hanover County, is seeking a qualified individual to serve in the position of Deputy Clerk in the legal system of North Carolina in the Estates / Special Proceedings Division. Employee will focus on assisting Estates families and Special Proceeding customers by phone or at the front counter.

• processing applications for probate of wills and codicils
• appointing personal representatives for decedent estates, guardian ships, trustees, collectors, and allowances
• preparing letters of testamentary, administration, and guardianship
• administering oaths and setting bonds for administrators and guardians
• reviewing annual and final accountings for accuracy
• issuing Notices and Orders to personal representatives and legal counsel

Estate Clerks require an ability to read and understand the statutes and procedures for estate administration and record keeping, an understanding of basic accounting, strong attention to detail, and the ability to make timely decisions with accuracy. Estate Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

• Knowledge of: NC general statutes; policies and procedures related to the local judicial district; civil proceedings and the Civil Case Processing System (VCAP); juvenile proceedings;
  Juvenile Case Tracking/Scheduling System (JWISE); eWarrants; eCourts;
  Odyssey Enterprise Justice, and general office and clerical procedures
• Skills in: basic math; active listening; managing a high volume of public interaction; effectively communicating both verbally and in writing; fast, accurate data entry; and MS Word, Excel, and Outlook
• Ability to: read and comprehend legal documents; interact diplomatically with a diverse group of people; multi-task; adjust to unexpected events; meet deadlines; organize and manage files; work independently; maintain confidentiality; and provide procedural information without giving legal advice

• High school diploma or equivalent.
• Minimum of 18 years of age.
• New Hanover County residents preferred.

• A background in customer service, estates/special proceedings, banking, accounting or legal experience is preferred.
• Three - five years' experience in estates in either a clerk's office or law office/trust office or a law license with a year of practical experience or extensive banking or accounting experience.
• Management prefers applicants with professional experience working in a courthouse or law office.
• Attach cover letter and résumé.

All NC Judicial Branch agencies are Equal Opportunity Employers. The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the…