Executive Assistant - Department of Neurosurgery

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

The UNC Department of Neurosurgery is seeking a highly skilled, proactive, and polished Executive Assistant to provide comprehensive, high-level administrative support to executive leadership. This key position provides direct support to the Department Chair and Associate Chair of Administration, while also broadening administrative oversight to encompass additional faculty and clinical providers within the department, as necessary. The Executive Assistant, serving as a key leadership conduit, must manage demanding time commitments and intricate schedules with high confidence, discretion, and professionalism.

Work Schedule: Hybrid

Hours: 8:30 AM - 5:00 PM (with flexibility for additional days in the office based on business needs)

• Comprehensive Calendar & Travel Management:
  Manages complex calendar commitments, coordinates strategic meeting schedules, and arranges intricate conference and travel logistics for the Department Chair, Associate Chair, and designated faculty.
• Correspondence & Screening:
  Screens incoming telephone calls, visitors, mail, and emails for executive leadership. Independently responds to routine correspondence and appropriately routes complex inquiries, communicating directly with patients, faculty, and external stakeholders as needed.
• Document Preparation:
  Write drafts of letters of support, faculty nominations, complex memoranda, and other high-level documents on behalf of the Chair and Vice Chairs.
• Information Management:
  Organizes and maintains confidential electronic and paper files, ensuring materials are current, secure, and readily accessible.

• Agenda & Materials Preparation:
  Researches, compiles, and prepares materials from multiple sources into unified presentations, briefs, or reports for executive meetings.
• Logistics & Documentation:
  Ensures agendas and supporting documentation are distributed to attendees well in advance of meetings. Prepares, finalizes, and distributes meeting recordings and official minutes.

• Event Orchestration:
  Leads the full lifecycle of event development, organization, and coordination for the department. This includes the annual department Holiday Party, faculty retreats, executive dinners, and general department meetings.
  
  Note:
  
  While the majority of this role occurs during normal business hours, attendance and coordination of select evening and weekend events are required.
• Administrative Team Guidance:
  Provides crucial backup support, mentorship, and operational guidance to the administrative support team.
• Operational Support:
  Serves as the department's parking and event coordinator and manages data compilation to assist the Chair and Associate Chair with office space allocations for incoming faculty and staff.

Other information:

• High School diploma or GED

• No licensure or certification required.

• Two (2) years of progressive experience in a clerical, administrative or office management role.

• Professionalism & Confidence:
  Proven ability to communicate and demonstrate confidence at an exceptionally high level regarding all departmental, clinical, and institutional matters.
• Discretion:
  Demonstrated success in…