Subcontract Administrator

About Day And Zimmermann

No problem is too challenging or complex for Day & Zimmermann Maintenance and Construction (DZMC) because We do what we say! ® We’re here to make life easier for plant owners in the Power, Chemical, and Industrial markets. With our wide-ranging capabilities and long-standing industry experience, we deliver innovative solutions and seamless processes that effectively manage all aspects of the plant life cycle.

It’s no wonder we’re the #1 maintenance services provider in the United States. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customer’s power and improve the world!

As a Subcontract Administrator at Day & Zimmermann, you will play a pivotal role in driving the success of our capital projects across diverse sectors including Nuclear, Fossil, Renewables, Government, and Industrial markets. Your expertise in managing the full lifecycle of subcontracts, from initiation through completion, will directly influence the efficiency and profitability of our operations. By cultivating strong partnerships with subcontractors and internal stakeholders, you will ensure that all subcontracting activities align with our strategic objectives and prime contract requirements.

This role offers a unique opportunity to be actively involved in shaping subcontract strategies that reduce costs while maintaining high standards of service quality, contributing positively to the overall business performance. Your proactive engagement in negotiations, risk assessment, and project communication will make you an essential contributor to project milestones and successful outcomes.

Join our dynamic supply chain organization where your dedication and skills will make a significant impact on advancing project delivery and fostering sustainable business relationships that support our company’s mission and growth.

• Collaborate closely with the Supply Chain Director and project teams to develop comprehensive Subcontract Strategy and Plans that support detailed program schedules and accurate cost estimates.
• Support labor cost estimation including Davis-Bacon Act (DBA) determinations, proposal development, and attend supplier and project meetings to maintain alignment with project requirements and client expectations.
• Manage and administer every stage of the subcontract process: crafting the Recommended Bidder's List (RBL), issuing Requests for Quotes (RFQs), evaluating received bids with Competitive Bid Evaluations (CBE), negotiating terms effectively with suppliers, issuing Purchase Orders (POs), managing change orders, and overseeing subcontract closure with precision.
• Maintain up-to-date Project Status Reports that reflect current RFQ statuses, subcontractor data, committed delivery timelines, and receipt of subcontract deliverables, ensuring transparency and informed decision-making.
• Exercise expert negotiation skills to secure favorable pricing and terms from subcontractors, address bid clarifications promptly, identify risks proactively, and build strong, trusting relationships with subcontractors and internal stakeholders alike.
• Drive inclusivity by engaging and fostering relationships with a diverse range of subcontractors, supporting our commitment to diversity and supplier inclusion.
• Communicate consistently and promptly with Supply Chain Management and Project Managers regarding any issues that may affect project schedules or deliverables, contributing to risk mitigation and project continuity.
• Actively participate in key project meetings such as Kick Off and Project Status meetings to stay informed on project dynamics and contribute valuable insights from a subcontract administration perspective.

• Exceptional ability to manage multiple priorities in a fast-paced, matrixed organizational structure, demonstrating effective workload management and responsiveness to both internal and external customer needs.
• Highly developed interpersonal skills, with a strong capacity to communicate clearly and professionally both verbally and…