Accounts Payable Specialist

Accounts Payable Specialist

Department: Accounting

Employment Type: Full Time

Location: Chester, CT

Summary: The Accounts Payable Specialist handles timely and accurate processing of vendor invoices while supporting the Finance and Accounting departments.

• Matches and enters supplier invoices in a timely manner while maximizing all discounts
• Verifies receipt of all materials and services
• Works with vendors as well as with other internal departments on resolving problem invoices
• Insures proper GL coding
• Assists with sorting and processing of e‑mails from the general Accounts Payable inbox
• Reconcile monthly vendor statements
• Assists in advanced tasks as part of training and development
• Contributes to team by identifying areas of improvement
• Provides support to Finance and Accounting departments as needed

• Ability to communicate effectively with vendors and internal departments
• Strong analytical and problem‑solving skills
• Detail‑oriented
• Works well within a team and independently
• Proficiency with Excel and Word

• High School Diploma or equivalent w/0-1 years’ experience

• Comply with the EH&S Policy and applicable regulatory and company EH&S rules and requirements.
• Report to supervision conditions or practices that are either unsafe or that may adversely impact the environment, to ensure prompt resolution of potential hazards.
• Attend scheduled EH&S training program
• Actively support the organization’s efforts to meet or exceed EH&S goals and plans.
• Recommend improved EH&S practices.

Must be able to communicate effectively with co‑workers, supervisors, and third parties. This ability to communicate requires the employee to be conversant in English as the majority of our workforce and the third parties that we encounter only speak English.

The incumbent is responsible for complying with the policies in Whelen’s “Employee Handbook.”

Whelen Engineering is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.