Accounting Manager​/Office Manager

Employment:
Full Time

The successful candidate will serve dual functions, overseeing critical accounting operations while managing essential administrative tasks to keep the business running smoothly.

• Treat all people associated with Main Enterprises with respect, honesty and integrity at all times.
• Assure that practices comply with Company policies and procedures.
• Maintain complete confidentiality about the many sensitive matters included in this position.
• Identify areas where administrative processes can be improved and work with others toward the goal of continuous improvement.
• Collaborate with other staff to provide assistance and support. May fill in for absent employees and help with peak workloads.
• Perform other duties as assigned or as circumstances require.

• Perform daily cash reconciliation and deposits. Complete monthly bank reconciliations.
• Process journal entries for fees and wire transfers.
• Review and approve recurring check runs. Approve vendor check runs monthly.
• Manage cash float to maximize working capital availability.

• Oversee daily AR operations and customer billing. Assist AR with billing and addressing operational issues.
• Collaborate with AR specialists to learn about billing practices across various billing platforms (Textura, Procore, Service channel, etc.). Serve as a back-up during vacation and other emergency situations.
• Collaborate with AR specialists to follow up on past due accounts and manage collection efforts.
• Understand AR collection policies and procedures and ensure compliance.
• Partner with project managers to improve job-cost accuracy and billing timeliness.

• Supervise AP supervisor and assist with entering invoices during busy season.
• Review and approve overhead invoices including fuel, telecommunication and outsourced IT invoices.
• Collaborate with AP supervisor to learn about AP processes. Serve as back-up during vacation and other emergency situations.
• Call vendors as necessary to manage cash float.
• Work with A/P to be certain that vendor payments and subcontractors are paid when receivable is collected.
• Prepare and file NY and CT monthly sales tax returns.
• Collaborate with AP supervisor on filing annual 1099 forms.
• Assist with benefits payment reconciliation and preparing journal entries support.

• Oversee weekly payroll processing through ADP.
• Verify timecards and notify payroll associate of errors.
• Approve payroll before processing and spot‑check pay rates / deductions.
• Process PTO requests and maintain approval records.
• Record keeping for apprentice and license employees.
• Review and submit weekly 401k contributions and monthly HSA contributions.

• Coordinate employee onboarding/off-boarding, system access, equipment issuance, and compliance paperwork.
• Maintain company technology:
  Office 365, computers, phones, iPads, copiers, GoDaddy domains, and Apple Business Manager.
• Handle general office logistics—meeting scheduling, phone-list updates, holiday schedules, and copier contracts.
• Provide cross-functional backup for service billing, dispatch, purchase orders, change orders, and inventory when workloads spike.
• Document all AR / AP / Payroll processes to serve successfully as back-up and for seamless business operations.
• Assist with implementation of new field and accounting software as needed.
• Support process improvement initiatives to enhance operational efficiency.
• Assist the CFO with month-end close: prepare accruals, record journal entries, fixed assets accounting, inventory accounting, etc.
• Assist the CFO with various financial analysis as needed.

• Knowledge of construction accounting.
• Familiarity with billing practices in construction.
• Proficiency with ADP, Excel and construction ERP platforms (e.g. Spectrum).
• Have the ability to maintain a high level of accuracy and consistency.
• Effective verbal and listening and communications skills. Time management skills.
• Decision making skills. Well‑established skills with MS Office and demonstrated ability to use basic computer applications as used for accounting.
• Ability to plan and organize work.
• Ability to communicate and interact with a wide variety of people on matters that are sometimes sensitive.
• 3-5 years of progressive accounting experience.
• Proven ability to lead small teams and juggle competing deadlines in a fast-paced, family business environment.

• Medical
• Life
• Vision (add‑on)
• 401K Plan (with Company match)
• PTO
• Holiday Pay

Equal Opportunity Employer, including disabled and veterans.