Payroll Specialist

Job Summary

Performs a variety of administrative duties that require knowledge of office routine and understanding of the organizations, programs, and procedures related to the work of the supervisor/department to which you are assigned. The payroll specialist is involved in a variety of duties related to the processing of the payroll and works under the direct supervision of the Payroll Supervisor.

• Tracking hours recorded in the time tracking module on a weekly basis.
• Processes corrections of hours as needed such as missing time punches, mismatches between positions and earning type.
• Reviews reports of un-submitted and unapproved time to ensure all employees are included in the pay run.
• Monitors and corrects holiday hours for part‑time employees.
• Reviews leave hours for employees on paid and non‑paid leaves.
• Reviews employment data changes prior to and during payroll processing.
• Coordinates with HR and other department’s personnel corrections and adjustments as necessary.
• Reconciles verification reports to ensure all employees are included in the pay run.
• Verifies one‑time adjustments for wages and benefits.
• Computes and enters wage inputs as needed.
• Submits direct deposit file to the bank, verifying submission and ACH.
• Provides positive pay information to the accounting department.
• Handles Pension Plan deductions and contributions for the non‑exempt cycle, reconciles reports on a pay‑period basis.
• Runs tax liability integration to the third‑party vendor for payment and employment tax reporting.
• Prepares on‑demand payments when needed; verifies that funds have been returned to the University for payments made via direct deposit.
• Assists other departments by providing payroll‑related information.

• Processes all reports related to back‑end once payroll is complete:
  Grants, Overtime, Federal Work‑study.
• All employment verifications and unemployment forms requests.
• Reviews and confirms payment elections tasks in WD on a daily basis.

• Serves as front desk person for the payroll office handling the main phone line.
• Provides payroll information and/or documentation as requested by managers or workers.
• Guides employees through the completion of self‑service business processes.
• Assists managers with time‑tracking tasks such as editing, entering and approving time.
• Provides end users with guidance for all time‑tracking tasks.

• Reviews wage and benefits changes for exempt employees.
• Generates, runs, and validates the payroll for the exempt cycle.
• Runs integration and reconciles 401(k) reports and remits funding to both vendors.
• Audits garnishment deductions after each pay run and requests payments.
  
  Reviews and resolves matters received in the ticketing system and the payroll mailbox.
• Performs other duties as assigned or required.

• High School Diploma required. Bachelor’s degree preferred.
• Minimum of one year of payroll or related experience required.
• Familiar and comfortable with Microsoft Office.
• Effective written and oral communication skills required.

The position is a hybrid schedule position.

Barry University offers a comprehensive benefits package to full‑time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.