School Based Secretary-Guidance

10 Month School Based Secretary-Guidance

Ledyard Public Schools is seeking a School Based Secretary
- Guidance effective the start of the 26-27 School Year. This position is a 10 month, school based role at Ledyard Middle School. Under the general supervision of the school Administrator, the school based administrative assistant performs a wide variety of clerical, secretarial, and recordkeeping tasks.

• Serves as contact and reference source for staff, students, parents, and the public
• Greets visitors and answers public inquiries in a pleasant and professional manner and/or directing inquiries to the appropriate individuals
• Creates forms, compiles and organizes data and information necessary for the efficient operation of the office and completion of district, state, and federal reports
• Provides school-specific administrative support
• Maintains appointment and event calendars
• Uses the Visitor Management System
• Communicates effectively in routine, sensitive, and confidential matters
• Performs special assignments, studies, routine administrative functions and other related duties as assigned by the building administrator or designee
• Maintains attendance records and monitors student absences and tardies in Powerschool in accordance with BOE policy
• Assists the needs of students, substitute teachers, maintenance staff and others
• Plans and organizes work according to office procedures and established priorities
• Assists in obtaining substitute teachers and provides necessary school information
• Supervises or summons assistance for ill or injured students in absence of the school nurse
• Performs routine filing, word processing, typing, and related clerical support to the principal as required. Operates office equipment such as computer, calculator, and photocopier
• Independently compiles information for reports as directed by the principal. Performs special assignments, studies and routine administrative functions as directed

• Excellent communication, interpersonal, organizational, and decision making skills; ability to work with employees and the public in a professional, effective, and courteous manner
• Ability to establish and maintain effective working relationships with school personnel, parents, students, and the public; works collaboratively as a team member
• Ability to maintain confidentiality of information regarding students, employees and others.
• Genuine interest in supporting the needs of students and staff
• Ability to carry out instructions furnished in written or oral form
• Ability to work with a diverse group of individuals
• Considerable knowledge of office management and standard operating procedures
• Highly developed ability to plan, organize and coordinate work

• Associate’s degree or equivalent work experience
• Working knowledge of G-Suite office software
• Works in standard office and school building environments
• Travel between schools, or between schools and central office, may be required

As an equal opportunity employer, the Ledyard Board of Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, status as a veteran, status as a victim of domestic violence, marital status, pregnancy or related conditions, national origin, protective hairstyles, alienage, ancestry, age, disability or any other basis prohibited by law.